Day 1: Set up your internet browser, email, and calendar
Welcome to G Suite. To set up your new work space on your first day, complete the tasks below.
|1. Set up Chrome Browser||2. Set up your Gmail inbox||3. Set up Calendar|
1. Set up Chrome Browser
|Chrome Browser overview
To access your G Suite email and calendar, you'll use a web browser instead of a desktop app.
Why this is important
And if you use Chrome Browser, you’ll get access to more advanced Gmail and Calendar features, too. These are described in later weeks.
Note: If you don’t already have Chrome Browser, download and install itbefore using this checklist.
|Sign in to your G Suite account
|(Optional) Create Chrome Browser profiles for different accounts (such as personal and work accounts)
If you’re unsure which account you’re currently using, click your name and see which profile is at the top.
|Create Gmail and Calendar bookmarks
|Create Gmail and Calendar desktop shortcuts|
|Pin your favorite tabs
To pin a tab to the left, right-click the tab and select Pin tab. Pinned tabs are smaller and only show the site's icon.
|Use keyboard shortcut keys
Keyboard shortcuts in Chrome Browser help you get more done with fewer clicks. For example:
In most other G Suite apps (like Gmail and Calendar), you can see a list of available keyboard shortcuts when you press Shift + ?.
|Set Chrome Browser to remember where you left off
You can tell Chrome Browser to re-open the same pages you were looking at when you quit.
2. Set up your Gmail inbox
|(Optional) If you previously used Microsoft Outlook, learn how Gmail works differently
If you’re coming from Microsoft® Outlook®, you’ll notice a few differences in Gmail.
For example, in Outlook, you can drag messages into folders and sort your inbox. In Gmail, you can tag messages with labels and use Google’s search tools to find messages.
|Set your email signature
|Choose an amount of time to recall a message you sent
Send an email: At the bottom of the compose window, click Send.
Undo send: After sending an email, at the bottom left, click Undo.
Change the send cancellation period:
|Set email notifications
|Compose messages in a new window and change the window size
Tip: To open the Compose window with a keyboard shortcut, just type "c."
|Delete or archive email you don't need
Archive messages you're not using now but might need later. Archiving moves email out of your inbox. You can find them later in All Mail or through Gmail search.
Delete messages you no longer need. Deleted email are moved to Trash and then permanently deleted after 30 days.
Note: If you don’t see All Mail or Trash, scroll to the bottom of the left sidebar and click More.
|Add labels (similar to folders) to organize email
In the left sidebar, click a label to see messages with that label. Click More Label color to change its color.
|Find and save attachments
|Find email with Advanced search
At the top of your inbox, search for one or more keywords that appear anywhere in the email—in the subject, body, or sender name.
If you’re looking for something specific, click the Down arrow to use advanced search.
Example: Search for:
|Add filter rules to categorize incoming email
Example: Create a filter to automatically archive emails from Google Calendar telling you when people accept your invites.
3. Set up Calendar
|Set your Calendar notifications
|Set your work hours
If you’d prefer not to be invited to events outside of your working hours, you can adjust your Google Calendar settings so organizers know to reschedule an event to a better time.
|Add co-workers' calendars
|Create calendar events|
|Find open times for meetings with your team
|Propose a new meeting time
Note: If the event organizer has given you access to modify an event, you can reschedule it directly without proposing a new time.
|Find a room or resource
Note: If you don’t see resources, room details, or automatic room suggestions, your G Suite administrator might not have set them up for your organization.
Want to get a jump start on becoming productive on G Suite? See the Week 1 checklist.