Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Switching to Gmail from Microsoft Outlook

Differences between Gmail and Outlook

Want to get more out of Google apps at work or school? Sign up for a free Google Workspace trial
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Learn how to switch from Microsoft Outlook to Google Workspace.

What you need:
"" 10 minutes
Account Google Account

Get Gmail: Web (mail.google.com)Android, or iOS

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In Outlook... In Gmail...
View messages and their replies by default as individual entries in your Inbox Group messages and their replies by default in conversation threads so you see multiple related messages in one view
Spell check automatically while composing Check spelling after composing
Attach and forward multiple messages Forward all or select messages in a conversation thread
Delete messages, typically to save space Archive messages to declutter your inbox
Sort messages by sender, date, or size Find messages by sender, date, topic, and more using Gmail
Organize messages in folders Tag messages with labels
Assign color categories to messages Color-code your labels
Flag important messages Star or add markers to important messages
Manage incoming email with rules Manage incoming email with filters
Flag messages for follow-up Add messages to your tasks list or a Follow Up label
Get desktop mail notifications via Desktop Alerts Enable desktop notifications in Chrome
Share a mailbox Delegate your mailbox to individuals or use Google Groups to share more broadly


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