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The information below is for the new version of Google Calendar. If you use the old version, sign in to Google Calendar and then refresh this page.

Add a room to an event

You can add meeting rooms and other resources, like projectors, to your event.

Note: This is only available if you got your Google Account through your work, school, or other group. If your account ends in @gmail.com, learn how to create a calendar for a room or shared space instead.

Add a room

  1. On your computer, open Google Calendar.
  2. Create a new event or open an existing one.
  3. If you are editing an existing event, click Edit eventEdit.
  4. If your account is part of an organization with Rooms, click Rooms. Based on who you invite, you can choose from suggested rooms or search for a new one. Click the rooms or resources you want to add.
  5. Click Save.

Note: If your account is not part of an organization with rooms, you will not see the Rooms link. Learn how to create a calendar for a room or shared space instead.

Remove a room

  1. On your computer, open Google Calendar.
  2. Click click Edit eventEdit.
  3. In the "Participants" list, find the room or resource.
  4. Next to the room or resource, click Remove Close.
  5. Click Save.

A room is declining my events

  • Recurring events: Make sure the room is available for at least one third of the events, and isn't unavailable more than 5 times.
  • Single events: Ask your administrator to change the sharing options for the room to "See all event details," or to give you permission to book the room.

Aaron is a Calendar expert and author of this help page. Leave him feedback below about the page.

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