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Add a room to an event

You can add meeting rooms and other resources, like projectors, to your event.

Note: This is only available if you got your Google Account through your work, school, or other group. If your account ends in @gmail.com, learn how to create a calendar for a room or shared space instead.

Add a room

  1. On your computer, open Google Calendar.
  2. Create a new event or open an existing one.
  3. On the right side of the page, click Rooms. If you don't see the Rooms link, learn how to create a calendar for a room or shared space instead.
  4. Click the room or resource you want to add.
  5. Click Save.

Note: The "Suggested rooms" list is based on rooms you and your guests have booked in the past.

Remove a room

  1. On your computer, open Google Calendar.
  2. Click the event in your calendar.
  3. In the "Participants" list, find the room or resource.
  4. Next to the room or resource, click Remove Close.
  5. Click Save.

A room is declining my events

  • Recurring events: Make sure the room is available for at least one third of the events, and isn't unavailable more than 5 times.
  • Single events: Ask your administrator to change the sharing options for the room to "See all event details," or to give you permission to book the room.

Aaron is a Calendar expert and author of this help page. Leave him feedback below about the page.

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