Common Gmail filters

When you’re creating a filter, try these ideas to organize your email.

1. Create a filter to sort your email:

  1. Open Gmail and in the search box, click the Down arrowDown Arrow.
  2. Add any of the filter criteria below.
  3. Click Create filter.
  4. To automatically move email fitting your filter criteria out of your inbox, check Skip the Inbox (Archive it).
  5. To apply a label, check Apply the label, then click an existing label or create a new one.
  6. Click Create filter.

    The new label appears in the left sidebar.

  7. To add color to a label, in the left sidebar, next to the label, click MoreMoreand thenLabel color and click a color.

 

Description Filter Criteria Label or Action
Apply a label to email from anyone outside of your organization.

From: -@your_organization.com

Example: -@solarmora.com

External
Apply a label to email from anyone inside your organization.

From: *@your_organization.com

Example: *@solarmora.com

Internal

Apply a label to meeting invitations and skip sending them to the inbox.

For more details, see Use filters to move Calendar responses out of your Gmail inbox.

Has the words: invite.ics

Calendar

Skip the Inbox

Apply a label to promotional and other types of email and skip sending them to the inbox.

Has the words:

category:promotion

category:social

category:update

category:forum

Promotion

Social

Update

Skip the Inbox

Apply a label to important email from your manager or anyone you don’t want to miss.

To: your_email@your_organization.com

From:

your_manager’s_email@your_organization.com

OR

your_director’s _email@your_organization.com

(If you list more than one email address, you must include OR.)

Example:

To: cassy@solarmora.com

From: benitoc@solarmora.com OR 

alicea@solarmora.com

VIP
Apply a label to email notifications when someone shares a Drive file with you. From: drive-shares-noreply@google.com Drive Share
Apply a label to email marked urgent.

To: your_email+urgent@your_organization.com

Example:

To: cassy+urgent@solarmora.com

URGENT

 

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