Ways to create groups

As a G Suite Groups administrator, you can create groups for your organization in the Google Admin console, the Groups API, or Google Cloud Directory Sync (GCDS). If you turn on Groups for Business you can also create groups for your organization in Google Groups (groups.google.com).

Create groups

In the Admin console

 

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

    Requires having the Groups administrator privilege.

    From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

  3. In the upper left, click Create Group.

  4. Enter the following information, then click Next:
     
    Setting Description
    Name Enter a name for the group. Learn about guidelines for group names.
    Description (Optional) Add a description to help users identify the group’s purpose. You could include information about group members, group content, FAQs, links to related groups, and so on.
    Group email An email address for the group. If your organization's Google Account has multiple domains, select the appropriate domain from the list.
    Group owner(s) (Optional) Search for the name or email address of users who will have the owner role for this group
  5. Choose settings for group members with owner, manager, and member roles. Then choose whether the group is open to the entire organization and people outside the organization (external users):
     
  6. Setting

    Description

    Access type

    Select a preconfigured access type or choose settings manually:

    Public—Open to anyone in your organization. Depending on your settings, it can also be open to people outside your organization. Groups with the Public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites.

    Team—Open to a specific team in your organization. Select this setting to create a group for a specific internal department or team.

    Announcement only—Used to broadcast information to a group. For example, use this setting for a group that receives company news.

    Restricted—A private group setting for employees who share private or sensitive information.

    Custom—Shows that settings have been manually configured.

    Access settings

    Choose settings for each group of users:

    Contact owners—Who is allowed to contact group owners

    View members—Who is allowed to view group members

    View topics—Who is allowed to view topics posted in the group

    Publish posts—Who is allowed to publish messages to the group

    Membership settings

    Choose whether group members who have the owner, manager, or member role can add people to the group directly, invite people to join the group, and approve requests to join the group.

    Who can join the group

    Choose how to add people to the group:

    Anyone in the organization can ask—People in the organization must ask and then be approved before they can join the group

    Anyone in the organization can join—People in the organization can add themselves to the group directly

    Only invited users—People can join the group only if they’re invited 

    Allow members outside your organization

    Let people outside your organization join the group. Turn this setting off to prevent external people from being added to the group.

    Note: G Suite Groups administrators can always add external people to groups from the Admin console regardless of this setting.

  7. Click Create Group.

 

Next steps

In Google Groups (groups.google.com)

This feature requires turning on Google Groups for Business.

  1. Sign in to Google Groups.
  2. Near the top left, click Create group.
  3. Enter info and choose settings for the group.
  4. Click Create.

Next steps

In the Google Groups API or using GCDS
You can create a group using the Google Groups API or using tools that use the Directory API, such as Google Cloud Directory Sync (GCDS). Groups created using the API have the following default settings:
  • Group directory: Do not list this group in the directory
  • Join the group: Anyone in the organization can ask
  • Add members: Owners and managers of the group
  • Invite members: Owners and managers of the group
  • Allow new users not in {domain}: No
  • View members: Owners and managers of the group
  • View topics: All members of the group
  • Post: Anyone from your domain can post
  • Moderate messages: None

Groups created through the API can be edited in the Admin console, groups.google.com, or the Google Groups Settings API

After you create a group

Wait a few minutes for your new group to become active before sending a message to it. Otherwise, you might get a notification that your message couldn't be delivered.

Also, it can take up to 24 hours for a new group to appear in your Groups directory, which all users can access. If you want to hide a group from the directory, you need to allow group owners to hide groups. Learn more about setting sharing options.

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