This article is for G Suite administrators. To manage your own groups, visit the Google Groups help.
Groups for Business is a G Suite core service. As an administrator, you control your organization's settings for this service in the Google Admin console. Groups for Business settings, and your G Suite license type, determine what your organization can do in the Google Groups interface, groups.google.com.
License types, Groups for Business settings & available features
|G Suite license type||Groups for Business setting||What you can do in groups.google.com|
|Any G Suite license||ON||
|G Suite Basic or higher - Upgrade to G Suite Basic||ON||
All of the above plus:
|Any G Suite license||OFF||
Before you begin: To turn the service on or off for certain users: Put their accounts in an organizational unit (to control access by department) or put them in an access group (to control access for users across or within departments).
From the Admin console Home page, go to Apps G Suite Groups for Business.
To see Apps, you might have to click More controls at the bottom.
At the top right of the gray box, click Edit Service .
To turn on or off a service for everyone in your organization, click On for everyone or Off for everyone, and then click Save.
To turn on or off a service only for users in an organizational unit:
- At the left, select the organizational unit.
- Select On or Off.
- To keep the service turned on or off even when the service is turned on or off for the parent organizational unit, click Override.
- If the organization's status is already Overridden, choose an option:
- Inherit—Reverts to the same setting as its parent.
- Save—Saves your new setting (even if the parent setting changes).
Learn more about organizational structure.
To turn on a service for a set of users across or within organizational units, select an access group. For details, go to turn on a service for a group.
What happens if you...Have existing Admin console groups
After you turn on Groups for Business, any groups you already created with the Groups control in your Admin console become visible in your corporate Groups directory, depending on each group's visibility settings. (Note that it might take up to 6 hours for the groups to appear). Your existing groups keep their current sharing settings. For details, see Migrate Admin groups to Groups for Business.
If you turn off Groups for Business:
- Your organization can't access the Google Groups UI, groups.google.com/a/<mydomain>.com—This means you and your organization users can’t access advanced features such as:
- Group discussion archives
- Member and subscription settings
- Settings for group email footers, subject line prefixes, and message moderation
- Existing groups are not deleted—Groups that you or your users created remain in your G Suite account. People who have permission to post to the group can still do so through email. To prevent the use of a group, you must also delete it.
- You can still access groups in the Admin console—As an administrator, you still have access to all the groups in your account through the Admin console.
If you later turn Groups for Business back on:
Access to the Google Groups UI is restored—You and your users can access advanced settings for your groups at groups.google.com/a/<mydomain>.com.
Deleted groups aren't restored—If you delete any groups after turning off Groups for Business, those groups can't be restored.
- Access to archived messages is restored—For groups that had message archiving turned on, the archive includes group messages that were posted when Groups for Business was off. Turning Groups for Business off or on doesn’t affect message archiving for groups. However, users can access the message archive only if Groups for Business is on.