Manage group members

Assign group roles to members


This article is for G Suite administrators. To manage your own groups, visit the Google Groups help." "
Permission settings determine who can view, post, and moderate content in Google Groups. Permissions also determine who can manage members and settings for the group.

You can use roles to assign the same sets of permissions to members of your Google group. There are 3 default roles for every group, and those roles can't be removed. However, you can modify the permission sets of the default roles in each group as needed.

About default roles

Owner

The owner role has these default permissions:

  • Send messages to the group.
  • Add or remove group members, including owners.
  • Change member roles (for example, from member to owner).
  • Change group settings.
  • Delete the group.
  • Export group memberships and messages. Learn how to download group messages

Note: The owner role can be assigned to any group member. However, a group can't have the owner role for another group.

G Suite administrators are automatically assigned the owner role for all groups in an organization, including groups users create.

Recommended

Members with the owner role have the greatest control over the group, so we recommend keeping the number of owners low. 

Manager

By default, managers can do everything owners can do, except delete the group or make another member an owner. A group can't be a manager of another group.

Member

Everyone in a group has the member role by default. In addition:

  • Permissions set for the member role are automatically given to all other roles
  • Permissions set for the member role are dimmed in the other roles because they're already applied

View, modify, or change permissions for default roles

Using new Groups
You can change what owners, managers, and members can do in your group, like approve messages, view members, or delete posts.

 

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. In the left panel, click Group settings.
  5. At the top right, turn on Advanced.
  6. Choose settings for each role. Permission settings reference
  7. Click Save changes.

Permission settings reference for new Groups

Section name
& permission setting
Description

General

  • Who can view conversations
Users can view conversations in Groups if web forum is enabled
  • Who can post
Users can start and participate in group conversations
  • Who can view members
Users can see the group's members list

Member privacy

  • Who can contact group owners
Control who can send messages to group owners
  • Who can view member email addresses
Control who can view member email addresses

Posting policies

  • Who can reply privately to authors
Control who can send email to authors privately
  • Who can attach files
Control who can post messages with attachments
  • Who can moderate content
This includes approving, deleting, and locking messages and conversations
  • Who can moderate metadata
This includes categorizing content and all Collaborative inbox features
  • Who can post as group
This includes posting messages from the group's email address

Member moderation

  • Who can manage members
Control who is allowed to add and remove group members
  • Who can modify roles
Control who is allowed to change permissions of group roles
Using classic Groups
You can change what owners, managers, and members can do in your group, like approve messages, view members, or delete posts.
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. Above the topic list on the right, click Manage group.
  5. In the left panel, go to Roles and thenRoles.
  6. Choose a role.
  7. Next to "Permissions," click Edit.
  8. Check the boxes next to the permissions you want to grant to this role.
  9. Click Done, then click Save.

See or change a member's role

Using the Admin console
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group, then click the Members section.
  4. (Optional) To filter the list of members, at the top, click Add a filter and select a filter. Enter text to search and click Apply to filter further.
  5. Under Role for the user you want to change, click the Down arrow and thento select the new role.
  6. If you want to change the role for any other users, repeat the steps.
  7. Click Save.
Using new Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. In the left panel, click Members.
  5. Point to a member, then in the Role column, select a role.
Using classic Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. Above the topic list on the right, click Manage members.
  5. Check the box next to the member or members whose settings you want to change.
  6. Near the top of the screen, click Actions.
  7. Choose the setting you want to change.

Give several members the same role

Using the Admin console

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a group, then click the Members section.
  4. Check the box next to each member whose role you want to change.
  5. At the top, click Bulk Changeand then Role.
  6. Select a role and click Apply.
Using new Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. In the left panel, click Members.
  5. Check the box next to the member or members whose settings you want to change.
  6. Above the list on the right, click Change role Label.
  7. Select the new role.
Using classic Groups
  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the top right, click Settings Settings.
    2. Click Return to classic Google Groups.
  3. Click the name of a group.
  4. Above the topic list on the right, click Manage members.
  5. Check the box next to the member or members whose settings you want to change.
  6. Near the top of the screen, click Actionsand thenAdd to role, then select a role.

Create a custom role

Using classic Groups
This feature requires turning on Google Groups for Business and using classic Groups.

If you want a role that's different from the default roles, you can create a custom role. Members who can manage members can create custom roles, assign permissions, and delete custom roles. 

Note: Some permissions can only be given to owners, managers, and members, and not to custom roles.

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the top right, click Settings Settings.
    2. Click Return to classic Google Groups.
  3. Click My groups.
  4. Click the name of a group.
  5. Above the topic list on the right, click Manage group.
  6. In the left panel, go to Roles and thenRoles.
  7. Click Create.
  8. Enter information for the new role. Name the role something that can be shared publicly and is singular (for example, "Contributor," not "Contributors"). Optional: To add someone from your group to the new role, click Add members.

    Note: Only members who are already in the group can be added to the role. If a member is later removed from the group, they'll also be automatically removed from the custom role. 
     
  9. Next to "Permissions," click Edit.
  10. Make your changes, then click Done.
  11. Click Save changes.
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