Assign a group role to users

After you add a user to a group in Google Groups or Google Groups for Business, you can assign a role to them that determines what they can do in the group. You can assign the same role to multiple users. Some roles are only available if you use Groups for Business. 

Types of group roles

Owner

As an administrator, you’re automatically an owner of all groups in your organization, including groups that users create. You can assign the Owner role to a user. However, a group can't be the owner of another group. Also, users who don't have Google accounts can't be assigned the Owner role through the Admin console.

If you use Groups for Business…

Users are automatically owners of groups that they create, but you can remove ownership if you want. Group owners can:

  • Send messages to the group
  • Add or remove group members
  • Change member roles (for example, from member to owner)
  • Change the group's settings
  • Delete the group

If you don't use Groups for Business…

Admins in your organization who are owners can do everything listed above. Users who are group owners can only send messages to the group and view the members (they have no other control over the group).

Manager

Managers can do everything that owners can do, except delete the group or make another member an owner. A group can't be a manager of another group. Also, users who don't have Google accounts can't be assigned the Manager role through the Admin console.

Member

Depending on the group’s settings, members may be able to send messages to the group. If Groups for Business is on, members may also be able to:

  • Subscribe to a group
  • View a group's discussion archives
  • View a group's members
  • Unsubscribe from the group
Other roles

You can create custom roles with specific permissions. Learn more about creating custom roles.

See or change a user’s role

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

  3. Click the name of the group and then Members
  4. (Optional) To filter the list of members, at the top, click Add a filter and select a filter. Enter text to search and click Apply to filter further.
  5. Under Role for the user you want to change, click the Down arrow Down Arrow and then to select the new role.
  6. If you want to change the role for any other users, repeat the steps.
  7. At the bottom, click Save.

Give several users the same role

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

  3. Click the name of the group and then Members
  4. Check the box next to each user whose role you want to change.
  5. At the top, click Bulk Change and then Role.
  6. Select the role and click Apply.

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