Create a group
As an administrator, you can create a group for your organization in the Google Admin console or using the Google Groups for Business service. With Groups for Business, you can customize certain settings, such as what type of group you create. You might want a web forum for interactive discussions rather than an email list for announcements.
Ways to create groupsIn the Admin console
From the Admin console Home page, go to Groups.
To see Groups, you might have to click More controls at the bottom.
In the upper left, click Create Group.
- Enter the following details:
Setting Description Name Type a name for the group. Learn more about guidelines for group names. Description (Optional) Add a description to help users identify the group’s purpose. For example, you could include information about who should join, the types of messages you should send to the group, links to FAQs about the group, related groups, and so on. Group email An email address for the group. If your organization's Google account has multiple domains, select the appropriate domain from the drop-down list. Group owner(s) (Optional) Search for the name or email address of users who will have the owner role for this group.
- Access Level—Choose an access level from the drop-down list. Learn more about assigning access levels to a group.
- (Optional) Add all users—Check the box to add all users in your organization to the group.
- Choose the settings for the group for members with various roles (group owners, managers, and members) and whether the group is open to the entire organization and people outside the organization (external users):
Setting Description Access type
Select a preconfigured access type or choose settings manually:
- Public—Open to anyone in your domain. Depending on your settings, it can also be open to people outside your domain. Groups with the Public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites.
- Team—Open to a specific team in your domain. Select this setting to create a group for a specific internal department or team.
- Announcement only—Used to broadcast information to a group. For example, use this setting for a group that receives company news.
- Restricted—A private group setting for employees who share private or sensitive information.
- Custom—Shows that settings have been manually configured.
Choose settings for each group of users:
- Contact owners—Who is allowed to contact group owners
- View members—Who is allowed to view group members
- View topics—Who is allowed to view topics posted in the group
- Publish posts—Who is allowed to publish messages to the group
Choose settings for each group of users:
- Add members—Who is allowed to add members to the group
- Invite members—Who is allowed to invite members to the group
- Approve members—Who is allowed to approve requests to join the group
Who can join the group
Let people join the group:
- By adding themselves or getting added by others directly
- By asking to join and getting accepted into the group
- Only if they’re invited to join the group
Allow members outside your organization Turn this on if you want to let people outside your organization join the group. Leave it off to prevent external users from joining or being added to the group.
- Click Create Group.
Add users to your group. Learn more about adding users.
- Go to groups.google.com/a/your-domain.com to open Groups for Business.
- If prompted, sign in with your administrator account (ends in @yourdomain.com).
- Near the top left, click Create group.
- Enter info and choose settings for the group.
- Click Create.
After you create a group
Wait a few minutes for your new group to become active before sending a message to it. Otherwise, you might get a notification that your message couldn't be delivered.
Also, it can take up to 24 hours for a new group to appear in your Groups directory, which all users can access. If you want to hide a group from the directory, you need to allow group owners to hide groups. Learn more about setting sharing options.