Ways to create groups

As an administrator, you can create groups for your organization in the Google Admin console or Google Groups (groups.google.com).

Create groups

In the Admin console

 

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    To see Groups, you might have to click More controls at the bottom.

  3. In the upper left, click Create Group.

  4. Enter the following details:
    Setting Description
    Name Enter a name for the group. Learn about guidelines for group names.
    Description (Optional) Add a description to help users identify the group’s purpose. For example, you could include information about who should join, the types of messages you should send to the group, links to FAQs, related groups, and so on.
    Group email An email address for the group. If your organization's Google Account has multiple domains, select the appropriate domain from the drop-down list.
    Group owner(s) (Optional) Search for the name or email address of users who will have the owner role for this group.
  5. Choose the settings for the group for members with various roles (owners, managers, and members). Then choose whether the group is open to the entire organization and people outside the organization (external users):
     
    Setting Description
    Access type

    Select a preconfigured access type or choose settings manually:

    • Public—Open to anyone in your domain. Depending on your settings, it can also be open to people outside your domain. Groups with the Public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites.
    • Team—Open to a specific team in your domain. Select this setting to create a group for a specific internal department or team.
    • Announcement only—Used to broadcast information to a group. For example, use this setting for a group that receives company news.
    • Restricted—A private group setting for employees who share private or sensitive information.
    • Custom—Shows that settings have been manually configured.
    Access settings

    Choose settings for each group of users:

    • Contact owners—Who is allowed to contact group owners
    • View members—Who is allowed to view group members
    • View topics—Who is allowed to view topics posted in the group
    • Publish posts—Who is allowed to publish messages to the group
    Membership settings

    Choose settings for each group of users:

    • Add members—Who is allowed to add members to the group
    • Invite members—Who is allowed to invite members to the group
    • Approve members—Who is allowed to approve requests to join the group
    Who can join the group

    Let people join the group:

    • By adding themselves or getting added by others directly
    • By asking to join and getting accepted into the group
    • Only if they’re invited to join the group
    Allow members outside your organization Let people outside your organization join the group. Turn this setting off to prevent external users from joining or being added to the group.

     

  6. Click Create Group

Next steps

In Google Groups (groups.google.com)

This feature requires turning on Google Groups for Business.

  1. Sign in to Google Groups.
  2. Near the top left, click Create group.
  3. Enter info and choose settings for the group.
  4. Click Create.

Next steps

After you create a group

Wait a few minutes for your new group to become active before sending a message to it. Otherwise, you might get a notification that your message couldn't be delivered.

Also, it can take up to 24 hours for a new group to appear in your Groups directory, which all users can access. If you want to hide a group from the directory, you need to allow group owners to hide groups. Learn more about setting sharing options.

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