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Switching to Meet from Webex

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Now that you’ve switched from Webex to Google Workspace, here are some tips on using Google Meet to manage your video meetings.

Get Meet: Web (meet.google.com), Android, or iOS

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Comparison at a glance

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In Webex... In Meet...*
Start a video conference meeting
Start a video meeting
  1. In your browser, go to Meet.
  2. Click New meetingand thenStart an instant meeting.

To start a new video meeting from Google Calendar, Gmail, or a mobile device, see Start a new video meeting.

Add Webex meetings to your calendar
Schedule a video meeting in Google Calendar
  1. In Calendar, create an event.
  2. Click Add guests.
  3. Enter the names or email of the people you want to invite.
  4. Click Save.
  5. To notify guests, click Send.

Guests receive an email with the event information and a link to the video meeting.

For details, visit Start a new video meeting.

Join a meeting from your computer
Join a video meeting from your computer
  1. In your browser, go to Meet.
  2. Select the meeting from your list of scheduled events.
  3. Click Join now.

To join a video meeting from Google Calendar, Gmail, or a mobile device, see Join a video meeting.

 

Join a meeting while on the go
Join a video meeting while on the go
  1. Open the Meet Android or iOS app.
  2. Select a meeting and tap Join.
    Only meetings scheduled through Calendar appear on Meet.

If you don’t have a data network, you can call in to the meeting from a phone:

You can dial in during the scheduled meeting time in one of the following ways:

  • Enter the phone number that’s in the Calendar event or meeting invitation.
    Then, enter the PIN and #.
  • From the Meet or Calendar app, tap the phone number.
    The PIN is automatically entered.

For details, visit Join a video meeting.

Invite more people to a meeting
Add guests to a video meeting
  1. Open Meet.
  2. From a video meeting, at the bottom, click People People.
  3. Click Add people
  4. To invite people to join the meeting:
    1. Click Invite.
    2. Enter the name or email of the guests.
    3. Click Send email.

      Guests get an email with the meeting link to join the call.

  5. (Optional) To call people directly in to the video meeting:
    1. Click Call.
    2. Enter a phone number.
    3. Click Call Call.

      The guest is dialed directly in to the ongoing meeting as an audio participant.

For details, visit Add people to a video meeting.
Send chat messages during a meeting
Send chat messages during a video meeting
  1. Open Meet.
  2. From a video meeting, at the bottom, click Chat "".
  3. Enter a message and click Send Send a message.

Note: In-meeting chats only last for the duration of the meeting. For persistent chat, in your web browser, go to
chat.google.com.

For details, visit Send chat messages to video meeting participants.

Share your screen
Present your screen
  1. Open Meet and join a video meeting.
  2. On the bottom, click Present now "" and choose what to share:
    • Your entire screen
    • A window
    • A tab
  3. Click Share.
  4. When you’re done presenting, click Stop presenting.

For details, visit Present during a video meeting.

Record a meeting
Record a video meeting
  1. Open Meet.
  2. From a video meeting, at the bottom, click Activities ""and thenRecordingand thenStart recording.
For details, visit Record a video meeting.
Q&A session
Audience Q&A
  1. Open Meet .
  2. From a video meeting, at the bottom, click Activities ""and thenQ&A.
  3. Next to Allow questions, click Turn on "".

For details, visit Ask questions in a video meeting.

Start a poll
Launch a poll
  1. Open Meet.
  2. From a video meeting, at the bottom, click Activities ""and thenPolls.
  3. Click Start a poll
  4. Enter a question and add options for the poll.
  5. Choose an option:
    • To post your poll, click Launch.
    • To save your poll so you can launch it later, click Save.

For details, visit Conduct a poll during a video meeting.

Create and share a whiteboard
Use a whiteboard
  1. Open Meet.
  2. From a video meeting, at the bottom, click Activities ""and thenWhiteboarding
  3. Choose an option:
    • To create a new jam, click Start a new whiteboard.
    • To open an existing jam from Drive, shared drives, or from your computer, click Choose from Drive

For details, visit Use a whiteboard in a video meeting.

Raise your hand
Raise your hand
  1. Open Meet.
  2. From a video meeting, at the bottom, click Raise hand or Lower hand "".

For details, visit Raise your hand during a video meeting.

Add breakout sessions
Add breakout rooms
  1. Open Meet.
  2. From a video meeting, at the bottom, click Activities ""and thenBreakout rooms.
  3. Click Set up breakout rooms "".
  4. Choose the number of breakout rooms. You can create up to 100.
  5. (Optional) To move people into different rooms, drag a participant's name to another room.
  6. Click Open rooms.

You can also create breakout rooms from a Calendar event. For details, visit Use breakout rooms in a video meeting.

Change virtual background
Change your background
  1. Open Meet.
  2. Depending on when you want to change your background, choose an option:
    • To change your background before you join a meeting, on the bottom right of your meeting image, click Change background .
    • To change your background after you join a meeting, at the bottom, click More""and thenChange background.
  3. Choose a background option.
*These instructions are primarily web only.

 


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

 

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