10 tips to work with non-G Suite users

Coffee, pen, devices, etc.

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1

Work on Microsoft® Office® files—even if you don’t have Office" "

In G Suite, you can still work on Office files, even if you don't have Office. You can edit Office files in a Chrome browser or Chromebook, convert files to Google formats, and more.

Learn how

Drive

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2

Share Google Docs editors files in an Office format" "

If the person you’re working with uses Office, you can send them a copy of your Docs, Sheets, and Slides files in an Office format. For example, you can create a file in Docs and then email it to someone as a Microsoft Word® file.

Learn how

Docs, Sheets, and Slides

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3

Comment on Office files from Drive" "

Comment on Office files, Adobe® PDF® files, and more right from Drive. People you work with can reply back, even if they’re not using G Suite. For example, if a co-worker opens a file using Word, they’ll see your comments in the file and can reply.

Learn how

Drive

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4

Share Google files for anyone to view" "

You can share Drive files with people, whether they have a Google Account or not.* Just share the file with their email address. They’ll get a link to your file and can view it on the web. If they want to edit or comment in your file, they can sign up for a Google Account right from the file.

*To do this, your organization needs to allow sharing of Drive files with people outside of your organization (with or without a Google Account) and external people to view files without signing in.

Learn how

Drive

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5

Import and convert documents, spreadsheets, and presentations to Google formats" "

If you’re working on non-Google documents, spreadsheets, or presentations, you can import them to Docs, Sheets, or Slides. You can then edit them in their original format, or convert them to a Google format. For example, you can convert a Word file to Docs and then edit and comment on it simultaneously with your team. If your file has comments or tracked changes, they’re converted to Docs comments and suggestions.

Learn how

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6

Share your network files from Drive instead" "

If you’re currently sharing files from a private network or in Microsoft® OneDrive, you can move them to Drive where G Suite users can share them, too.

Learn how

Drive

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7

Schedule events and video meetings" "

In Calendar, you can schedule events and video meetings with people who don’t have Google Accounts. Guests will get an email invitation and can respond. You can respond to non-Calendar invitations and still add the meeting to Calendar. Using Hangouts Meet, any guest can join your meeting simply by clicking the link in your invitation.

Learn how

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8

Share large files" "

Emailing large files isn’t always possible. Different email providers can have different attachment limits. Instead of emailing a large file to someone, share the file from Drive. When the person clicks the link in the email, it opens on the web, even if they’re not using G Suite or don’t have a Google Account.

Learn how

Drive, shared drives

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9

Keep shared files secure" "

The sharing features and access controls in Drive make working with external partners simple and secure. For example, when sharing sensitive files, you can prevent people from downloading, printing, or copying them. You can also set an expiration date on files so external partners or agencies can no longer access them once a project ends.

If you’re downloading an external file, Drive scans most files for viruses first. If a virus is detected, the file won’t be downloaded.

Learn how

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10

Share files with groups" "

Share your Google calendars, sites, and documents with several people at once using Google Groups. Everyone in the group gets access to all files shared with the group. People can be inside or outside of your organization. You can add people to the group as needed, or remove someone who should no longer have access.

Learn how

Groups

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