Restrict sharing options on Drive files

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Tips

Web only

If you’re sharing a Google Drive file that you own, which has sensitive content, you can stop people from re-sharing, downloading, printing, or copying the file or changing access permissions.

To restrict sharing for shared drives, see Get started with shared drives.

Prevent editors from re-sharing and changing access permissions" "

  1. In Drive, select a file or folder that you own.
  2. At the top, click Share Share.
  3. At the bottom, click Advanced.
  4. Check the Prevent editors from changing access and adding new people box.

    People with Can comment or Can view access already can’t add new people or change access permissions. Now people with Can edit access also can’t do these things either.

  5. Click Save changes.
  6. Click Done.

When someone with Can edit access tries to re-share a restricted file or folder, they get an option to email you for permission to share the file. You can decide whether to share the file. If you do, the user still can’t change access permissions. They’re grayed out and not available.

Prevent commenters and viewers from downloading, printing, or copying files " "

Note: You can’t restrict these options on Google Sites files.

  1. In Drive, Docs, Sheets, or Slides, select a file that you own.
  2. Choose an option:
    • In Drive, at the top, click Share Share.
    • In Docs, Sheets, or Slides, click Share.
  3. At the bottom of the Share with others box, click Advanced.
  4. Check the Disable options to download, print, and copy for commenters and viewers box.
  5. Click Save changes.
  6. Click Done.
When someone with Can comment or Can view access tries to download, print, or copy the shared file, those options are grayed out and not available.
 
Note: You can limit how people share, print, download, and copy within Google Drive, Docs, Sheets, and Slides, but you can't stop how others share the file content in other ways.
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