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Restrict sharing options on Drive files

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If you’re sharing a Google Drive file that you own, which has sensitive content, you can stop people from re-sharing, downloading, printing, or copying the file or changing access permissions.

To restrict sharing for shared drives, see Get started with shared drives.

Prevent editors from re-sharing and changing access permissions""

If you’re sharing a file, the owner and anyone with editor access can change the permissions and share the file. To prevent others from sharing your file:

  1. Open the file in Google Drive, Google Docs, Google Sheets, or Google Slides.
  2. Click Share or Share Share.
  3. At the top, click Settings Settings.
  4. Uncheck Editors can change permissions and share.
Important: If you prevent sharing of a folder, it only applies to the folder. To prevent sharing the files inside, you have to change this setting for the files inside.

When someone with Editor access tries to re-share a restricted file or folder, they get an option to email you for permission to share the file. You can decide whether to share the file. If you do, the user still can’t change access permissions. They’re grayed out and not available.

Prevent commenters and viewers from downloading, printing, or copying files ""

Note: You can’t restrict these options on Google Sites files.

People with edit access to your files can:

  • Share the file with others.
  • Add or remove people from the file.
  • Change access permissions to the file.
  • Copy, print, or download the file.

ImportantYou can't apply this setting to a folder, but you can apply it to individual files in the folder.

To prevent viewers and commenters from printing, copying, or downloading your file:

  1. Find the file or folder in Google Drive, Google Docs, Google Sheets, or Google Slides.
  2. Select one or more files you want to limit.
  3. Click Share or Share Share.
  4. At the top, click Settings Settings.
  5. Uncheck Viewers and commenters can see the option to download, print, and copy.
When someone with Commenter or Viewer access tries to download, print, or copy the shared file, those options are grayed out and not available.
 
Important: You can limit how people share, print, download, and copy within Google Drive, Docs, Sheets, and Slides, but you can't stop how others share the file content in other ways.
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