4. Share and collaborate

1. In a shared drive, click the file you want to share.
2. At the top, click Share .
3. Add names, email addresses, or groups from Google Groups.
4. (Optional) To change the permission from Edit, click the Down arrow and choose another permission.
5. (Optional) Add a message.
6. (Optional) If you don't want to send notifications, check the Skip sending notification box.
7. Click Send or Add.

To limit sharing options, see Restrict sharing options on sensitive Drive files.

1. In a shared drive, click the file you want to share.
2. At the top, click Share .
3. Click Who has access.
4. Next to Link sharing off, click the Down arrow .
5. Next to Link Sharing, click Turn on to make the link accessible to anyone in your organization.
6. Under the URL, click the Down arrow and select a permission level.
7. (Optional) To allow sharing the link outside of your organization, check the Allow external access box.
   Note: If you don't see this option, it could be turned off by your G Suite admin.
8. (Optional) To make the document searchable in Drive, check the Findable in search results box.
9. Click Copy to copy the link.
10. Click Done.
11. Paste the link in an email, on a website, or wherever you need to share it.

1. In a shared drive, click the file you want to unshare.
2. Click Share .
3. Click Who has access.
4. Next to Link Sharing, click Turn off .
5. Click Done.

1. In a shared drive, click the file you want to unshare.
2. Click Share .
3. Click Who has access.
4. Next to the shared drive, click the Down arrow .
5. Next to the person, click the Down arrow Remove.
6. Click Done.

Note: Group settings can override individual settings. So, if you try to unshare a file with a person who belongs to an organization or group with access to the file, this person can still access the file.

Requires Manager access

1. On the left, click the shared drive that contains the files you want to protect.
2. At the top, next to the shared drive name, click the Down arrow Shared drive settings.
3. Click Edit to set any of these permissions:

   • Sharing files with people outside of your organization
   • Sharing files with people in your organization who aren’t members of the shared drive
   • Allowing people with Commenter and Viewer access to download, copy, or print files

4. After you choose an option, click Apply.
5. Click Done.

Requires Manager access

1. Click the file you want to protect.
2. At the top, click Share .
3. At the bottom, click Who Has Access.
4. Click More check the Restrict download, print, & copy actions on this file for commenters and viewers box.
5. Click Done.

Note: You can limit how people share, print, download, and copy within Google Drive, Docs, Sheets, and Slides, but you can't stop how others share the file content in other ways.

1. On the left, click a shared drive.
2. Under the shared drive name, click the number of members.

1. On the left, click a shared drive.
2. At the top, next to the shared drive name, click the Down arrow Email members.
3. Change the subject and enter your message.
4. (Optional) To only email members with specific access levels, or to send yourself a copy of the email, check the boxes.
5. Click Send.

A link to the shared drive is included in the email.

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