When you’re working with people outside of your organization, such as clients or agencies, you might want to restrict their access to certain files in Google Drive when your projects are complete. For files in My Drive, you can set an expiration date to limit or end access to that file.
This feature is not yet supported for files in shared drives.
How access roles work with setting an expiration
When you set an expiration date, access roles are affected in the following ways:
- For files, you can add an expiration date for viewers, commenters, editors, and published viewers if the file supports Published viewer.
- For folders, you can set expiration dates for viewers and commenters. If you set an expiration date for an editor on a folder, their role changes to Viewer. However, you can still change their role to Commenter and retain the expiration date.
Add, change, or delete an expiration date
- Open a file in Google Drive.
- Click Share.
- Find the user and next to the user's name, click the Down arrow Add expiration.
- To accept the 30-day expiration date, click Send.
- If you want to change the default expiration date, for Access expires, click Edit and select the expiration date from the calendar.
- (Optional) To remove the expiration, click Remove expiration.
- Click DoneSend.