Get started with mailing lists

Create a mailing list


This article is for G Suite administrators. To manage your own groups, visit the Google Groups help." "

As a G Suite Groups administrator, you can create a simple mailing list group for your organization in the Admin console.

You can use mailing lists (also known as distribution lists) to email several people using a single email address.

Create a mailing list

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. In the upper left corner, click Create group.
  4. Enter the following information, then click Next:
     
    Setting Description
    Name
    Name that identifies the group in lists and messages. Use these guidelines:
    • Names can be up to 73 characters long.
    • Use names that make it easy to identify the group’s purpose.

     

     

    Description

    Purpose of the group or how it's used. The information appears on the group’s About page. You could include information about group members, group content, an FAQ, links to related groups, and so on.

    Group email

    ​Email address used for the group. If more than one domain is displayed, select the appropriate domain from the list. Email addresses can be up to 63 characters long. This limit doesn't include the domain portion of the address, such as @gmail.com.

    Some words are reserved and can't be used as email addresses. For details, review Words that can't be used in email addresses and if you create the group at groups.google.com, review Understand reserved words.

    If you're creating your group in a work or school account, your email address might include a suffix, such as -user-created. For example, if your group name is training, the actual email address might be training-user-created@your_domain.

    Group owner(s) (Optional) Search for the name or email address of users who will have the owner role for this group.
  5. Choose settings for group members with owner, manager, and member roles. Then choose whether the group is open to the entire organization and people outside the organization (external users):

    Setting

    Description

    Access type

    Select a preconfigured access type or choose settings manually:

    • Public—Open to anyone in your organization. Depending on your settings, it can also be open to people outside your organization. Groups with the Public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites.
    • Team—Open to a specific team in your organization. Select this setting to create a group for a specific internal department or team.
    • Announcement only—Used to broadcast information to a group. For example, use this setting for a group that receives company news.
    • Restricted—A private group setting for employees who share private or sensitive information.
    • Custom—Shows that settings have been manually configured.

    Access settings

    Choose settings for each category of users. These settings form the basis of what people are allowed to do in the group. However, you can also set role-based permissions for the group in Google Groups, groups.google.com. Learn about group roles.

    Note: The External category includes anyone outside your organization. External people can be group members or non-members.

    • Contact owners—Who is allowed to email group owners directly.
    • View members—Who is allowed to view group members.
    • View topics—Who is allowed to view topics posted in the group. Non-members outside your organization (External) can only view topics if Groups for Business sharing options are set to Public on the Internet.
    • Publish posts—Who is allowed to publish messages to the group. 

    Membership settings

    Choose whether group members who have the owner, manager, or member role can add people to the group directly, invite people to join the group, and approve requests to join the group.

    Who can join the group

    Choose how to add people to the group:

    • Anyone in the organization can ask—People in the organization must ask and then be approved before they can join the group
    • Anyone in the organization can join—People in the organization can add themselves to the group directly
    • Only invited users—People can join the group only if they’re invited 

    Allow members outside your organization

    Turn this setting off to prevent external people from being added to the group. Or turn the setting on to allow external people in the group.

    Note: If you’re a G Suite administrator for Google Groups, you can always add external people to groups in the Google Admin console, regardless of the external membership setting.

     

  6. Click Create Group.Wait a few minutes for your new group to become active before sending a message to it. Otherwise, you might get a notification that your message couldn't be delivered.

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