General Guidance
Invoicing: Submit invoices by December 8th to ensure they will be processed by year’s end (assuming no issues are found). Anything received after December 8th will be processed on a best effort basis.
Payment date will depend on payment terms, as defined.
Guidance for Suppliers Doing Business with Google Mexico or Google Brazil
MX: Submit invoices (electronic (XML) and soft copy (PDF)) by December 8th. Invoices received after this date may be rejected and may need to be resubmitted with a 2024 invoice date, if not processed by the month end. Please email invoices to p2pinvoice…
Read more Announcements
-
End-of-Year (2023) Invoice Deadlines for Suppliers
11/03/23
-
New Policy Enforcement For Suppliers Submitting Billing Sheets
6/20/2023
Stay ahead of the August 1st, 2023 changes for Billing Sheet submission Starting August 1st, 2023, Google will be enforcing a policy requiring select MVP suppliers to: Submit IVT billing sheets for all contracts/invoices with Alphabet using the new and enhanced Billing Document Generator add-on for Google Sheets This does NOT yet apply to contracts for which you are following an approved custom billing sheet template and process (e.g. PACE/CIV, Moneypenny), as requested by your Google PA and approved by our team on a case by case basis. If in doubt you must assume that an IVT billing sheet is …Read more -
Project Toucan Supplier Office Hours
12/16/22
For Spanish version, please see translation below. Intro: For a limited time, office hours are available for Google suppliers doing business in Chile, Colombia, Panama, Peru and Uruguay who require support in understanding and complying with recent invoice submission requirements. To schedule your office hours now, click here. Office Hours Details: Duration: January 3, 2023 - March 3, 2023 Frequency: Daily at various times Time: (30) minutes per appointment Prerequisites: Please confirm you have reviewed on-demand help content and FAQs to troubleshoot your issue prior to requesting office hour…Read more -
Changes in Invoice processing for Chile, Colombia, Panama, Peru and Uruguay
12/14/22
Invoice Guidance and FAQ for Suppliers doing business with Google Chile, Colombia, Peru and Uruguay We have new supplier guidelines for invoice submission. We also have provided this content in Spanish. To minimize invoicing processing and payment delay, a valid XML invoice is required for your invoice to be approved. Your compliance with the guidelines below is needed. Valid XMLs are defined as XMLs registered with your government authority, with valid signature and with unexpired certificate per country requirements. For suppliers mandated to provide XML invoice and PDF support as part of e-…Read more -
End-of-Year (2022) Invoice Deadlines for Suppliers
10/27/22
General Guidance Invoicing: Submit invoices by December 9th to ensure they will be processed by year’s end (assuming no issues are found). Anything received after December 9th will be processed on a best effort basis. Payment date will depend on payments terms, as defined. Guidance for Suppliers Doing Business with Google Mexico or Google Brazil MX: Submit invoices (electronic (XML) and soft copy (PDF)) by November 30th. Invoices received after this date will be rejected and must be resubmitted with a 2023 invoice date. Submit electronic invoices to p2pinvoice@google.com. Due to the upcoming m…Read more -
Reminders and Resources for Suppliers
10/24/22
Expand all | Collapse all Whether new or new-to-you, we hope the following reminders and resources will help you more seamlessly transact with Alphabet/Google. For all suppliers How to find: Support for additional languages Supplier Help Center is offered in multiple languages. You can scroll to the bottom of the page and select your preferred language from the dropdown menu to view the translated content. You can change your default language in your Ariba profile settings. If you require additional language support for SAP Ariba Enrollment, reach out to Google Buying Support using the Contact…Read more -
Invoice Submission in Brazil FAQs
9/9/22
The invoice processing in Brazil is improving. What are the main changes, impacts and benefits for suppliers? The improvement in Brazil invoice processing means to semi-automate the end-to-end Source to Pay process in that country to minimize manual intervention and errors. In day-by-day, the change for suppliers is they will be requested to provide an XML copy of the fiscal invoice for goods, and when available, for services. The XML version is provided alongside a PDF copy, whenever the XML is available. This is not a new document to suppliers, as they already do it for local government purp…Read more -
Alphabet/Google Supplier Knowledge Share Recording for Brazil
8/17/22
Google Supplier Knowledge Share - Changes for Googler Suppliers in Brazil Summary Providing a recording of the knowledge share session held to provide information about changes and benefits for suppliers with invoice processing enhancements in Brazil. Overview In August 2022, a Google Supplier Knowledge Share session was held to provide suppliers in Brazil an overview of the main changes, benefits and rollout plan for enhancements in invoice processing in Brazil. By this session, suppliers could: Know the context of the initiative Understand main changes and benefits to suppliers See the plan …Read more -
Alphabet/Google Supplier Knowledge Share Recording
7/1/22
Alphabet/Google Supplier Knowledge Share - Ariba Enrollment and Enablement Summary: Releasing a recording of the knowledge share sessions held to provide a high touch experience and overview on Ariba Enrollment and Enablement. Overview In June 2022, three Alphabet/Google Supplier knowledge share sessions were held to provide suppliers an overview of enrolling and transacting using SAP Ariba. Ariba Enrollment and Ariba Network are Alphabet/Google’s preferred tools for suppliers to: Manage their contact information, locations and banking information Receive purchase orders and send invoices View…Read more -
New EDI/cXML invoice options available
6/29/22
Google is making invoice and payment processing easier and more automated for you! Alphabet/Google is offering new and more automated EDI and cXML invoice options through SAP Ariba Network. These new invoicing formats are available when suppliers integrate with Google’s Ariba Network, enabling such benefits as: 75% faster invoice and payment processing when files are digital and securely sent through supplier integration 45-60% increase in acceptance for invoices and payments after initial set up because little to no human intervention is required - the process is touchless! Global compliance …Read more -
Faster payments for Brazilian suppliers
6/24/22
Targeted for the end of Q3 2022, Google will launch the pilot phase of Brazil Future Stage Source to Pay Process, an internal initiative to enhance the end-to-end purchasing and accounts payable (AP) process in this country. The goal is to reduce manual intervention, streamline and increase compliance for key processes and provide faster payments for suppliers who do business with Google in Brazil. To support this program, suppliers will be requested to send an XML copy of the fiscal invoice for goods, and when available, for services. This project allows us to automate key aspects of invoice …Read more -
See you at the Alphabet/Google Info Session Today!
6/22/2022
See you today at the Alphabet/Google Supplier Training! Summary: The Alphabet/Google info session you registered for is taking place today. Below you will find links to join the session, links to session materials, and where to find Q&A in the platform to submit questions. Thanks for registering for today’s Google Supplier Knowledge Sharing session focused on how to use Ariba. Below you will find helpful information in preparation of the event. How to Join Live When it is time to join, use the same link you used to register (link below). There will be an option to “join” once the livestream is…Read more -
Get ready for the launch of new functionalities on May 9!
5/6/2022
On May 9 Alphabet will launch new functionality to help improve Finance processes. This includes: Improved communication and resolution of rejected invoices via new invoice decline options, and A tax indicator (taxable or not taxable) for Purchase Orders. These are minor enhancements but will improve your user experience.Read more -
End-of-Year (2021) Invoice Deadlines for Suppliers
11/29/22
General Guidance Invoicing: Submit invoices by December 10th to ensure they will be processed by year’s end (assuming no issues are found). Anything received after December 10th will be processed on a best effort basis. Guidance for Suppliers Doing Business with Google Mexico or Google Brazil MX: submit invoices (electronic (XML) and soft copy (PDF)) by December 10th. Invoices received after this date will be rejected and must be resubmitted with a 2022 invoice date. Submit electronic invoices to p2pinvoice@google.com BR: submit invoices by December 10th. Invoices received after this date may …Read more -
Get ready for the launch of SAP on May 3!
3/23/2021
There are several important things for Alphabet/Google suppliers to know and do to be prepared for the May 3 launch of SAP: Suppliers must transition to SAP Ariba to enroll and transact (receiving POs/sending invoices) if they haven’t already done so. Legacy channels are deprecating! There is a company-wide financial system freeze April 23-May 2 on purchasing, invoicing and payment activity. Suppliers will receive email notifications that legacy purchase orders have been closed and replaced with new purchase orders reflecting the unpaid balance of the original purchase order and new purchase o…Read more -
Ariba Enrollment System Freeze Lifts!
3/22/2021
Summary: Alphabet/Google’s Ariba enrollment system freeze has been lifted for all supplier enrollment and account management activity today, March 22. Freeze Status As of today, March 22nd, all new supplier enrollment and account management in Ariba can resume as normal. For existing suppliers (those who have successfully completed their initial Ariba enrollment process), this means you can self-manage and update your supplier account information in Ariba if/as needed for timely and accurate payments from Alphabet/Google. Next Steps 🗹 With this go-live on March 22, you may notice updates to th…Read more -
Ariba Enrollment System Freeze Update
3/12/2021
Summary: Alphabet/Google’s Ariba enrollment system freeze has been lifted for in process suppliers today, March 15, and continues for existing suppliers until March 22nd. Please read below and visit the announcement page on our supplier help center for more information. Freeze Status As of today, March 15th, the system freeze has been lifted for in process suppliers. The freeze remains in place until March 22 for existing suppliers. Please see the table below and review the freeze announcement on our supplier help center for more details, including channels for emergency procedures and standar…Read more -
SAP Launch in May: System Freeze Dates & Impacts to Suppliers
2/11/2021
In May 2021, Alphabet/Google is launching SAP as its new back-end Finance system. For most suppliers, this means using Ariba, an SAP procurement product, for enrollment/account management and to receive purchase orders and send invoices. It also means temporary system freezes and other impacts from now until May as data is migrated from legacy systems to SAP. Keep reading to understand key dates, implications and emergency procedures to ensure business continuity during this transition. Please note: some details are being finalized and dates are subject to change. We’ll update this announcemen…Read more -
Deprecation of Google’s Invoice Submission Portal and Invoice Search Tool (“GIST”)
1/21/2021
Action is required if you currently use Google’s Invoice Submission Portal and Invoice Search Tool (“GIST”). GIST will be restricted starting February 15th and fully retired in May 2021 as part of Alphabet/Google’s system transition to SAP. Suppliers will be required to submit all PO-based invoices through the SAP Ariba Network according to the timeline shared below. What is the GIST deprecation timeline? GIST is fully deprecated as of May 2021, as part of Alphabet/Google’s system transition to SAP. Leading up to this date, the tool will also be restricted in regional waves: GIST Restriction T…Read more -
Embark Launch
10/28/2020
Alphabet/Google requires all standard suppliers to enroll using Ariba, however, payees that are exempt from using Ariba will use an alternate enrollment tool called Embark. Your Google point of contact will initiate your enrollment request in the appropriate tool for you by determining if your use case falls into the standard or exception process. What is Embark? As of October 28th, Embark is our new enrollment tool for exception enrollments only - all standard supplier enrollments will go through Ariba . How do I know if I should use Embark? Your Google point of contact will initiate your enr…Read more -
Ariba Go-Live
8/24/2020
Starting Monday August 24, Alphabet/Google1 will transition to a source-to-pay technology solution from Ariba*. Suppliers are requested to register an Ariba Network account to continue to transact with Alphabet/Google. This change will make it easier to continue business transactions and strengthen our existing relationship. This means you will receive new purchase orders (created on or after August 24), submit invoices** against those purchase orders, and manage your supplier account information with Alphabet/Google through Ariba. Existing purchase orders that are active and were issued any t…Read more -
Google Ariba Transition: Supplier FAQs
8/24/2020
Show all | Hide all What is changing regarding how suppliers work with Alphabet/Google? Alphabet/Google has transitioned to a source-to-pay solution from Ariba. Suppliers are requested to register an Ariba Network account to continue to transact with Alphabet/Google. With the transition to Ariba to do business with Alphabet/Google, suppliers will use the Ariba Network to: 1 Update and self-manage their account information with Alphabet/Google (e.g. banking information, contact details, account administrator) 2 Receive NEW purchase orders (created on or after the go-live date for the suppliers’…Read more -
Ariba Enterprise Summit (content & recordings)
3/31/2020
Watch previously held summits to learn more about Alphabet/Google’s transition to Ariba, available in different languages: English Enterprise Summit Deck March 31, 2020 Summit Recording French Enterprise Summit Deck Enterprise Supplier Summit Recording Italian Enterprise Summit Deck Enterprise Supplier Summit Recording Configuring SDI Spanish Enterprise Summit Deck (Europe) Enterprise Summit Deck (Latin America) Enterprise Supplier Summit Recording (Europe) Enterprise Supplier Summit Recording (Latin America) Portuguese Enterprise Summit Deck Enterprise Supplier Summit Recording Japanese Enter…Read more -
We're Changing how we do Business Together!
1/29/2020
We are excited to announce that Alphabet/Google will be transitioning to a source-to-pay cloud-based technology solution from Ariba. We are requesting all suppliers to register an Ariba Network account to continue to transact with Alphabet/Google. This change will make it easier for us to continue our business transactions and strengthen our existing relationship. Suppliers based in the U.S. were contacted about this change in Q4 of 2019 and made the transition to Ariba on October 28, 2019. If you are a U.S.-based supplier and did not receive this communication, please connect with your Google…Read more