Switching to Google Workspace from Microsoft Teams

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Now that you have Google Workspace, here are a few tips to help you begin replacing Microsoft Teams for all your collaboration needs.

Get Google Workspace apps on your mobile devices.

Note: Some Microsoft features do not directly correspond in Google Workspace and are not covered in this guide.

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Comparison at a glance

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In Teams... In Google Workspace...*
Have team conversations from a channel
Have team conversations in a chat space
You can chat with both people within your organization and with external guests.

Create a space grouped by conversation topic from Chat or Gmail

Important: You can only create a space grouped by conversation topic if you use Chat on a work or school account.

  1. Go to Google Chat or your Gmail account.
  2. Next to “Spaces,” click Create or find a space "" and then Create space.
  3. Enter a space name.
  4. Optional: At the top left, click Choose an emoji "". If you don't select an emoji, a default avatar is used.
  5. Enter names or email addresses of people and groups you want to add. You can also select from suggestions. If you use a Google Workspace account, suggestions include everyone in your organization, even if they don't have Google Chat.
  6. Choose an access level for your organization, either “Restricted” or “All of your organization.”
    • Restricted: Only directly added and invited users have access to the space. This is the default option. To make your space discoverable, choose “All of your organization.”
    • All of your organization: All members in your organization have access to the space and can join if they have the space’s link. Learn more about creating a discoverable space.
    Note: If you have a work or school account with Google, you may see additional target options created by your administrator. If you have questions about the audience options available, reach out to your administrator.
  7. Optional: To allow external people to join the space, select Allow people outside your organization to join. If your administrator doesn’t allow this feature, you may not have this option.
    Important: 
    • You can’t change this setting.
    • The option to create spaces that allow guests is only available on Google Workspace accounts.
  8. Click Advanced Arrow Right and then the checkbox marked “Organize the conversation by topic.”
  9. Click Create.
  10. Optional: To add more people and bots to the space, click Add people & bots. Enter names or emails. Click Send.

Turn a group chat into a space

If you created a group chat, you can turn it into a space. When you use a space, you can name the space, share files, and assign tasks with other people in the space. 
  1. Go to Google Chat or your Gmail account.
  2. From the Chat panel, find and click the group chat you want to change to a space.
  3. At the top, next to the group chat name, click the Down arrow Drop down arrow and then Turn this chat into a space .
  4. Add a space name. To add an optional space icon, click Add "".
  5. Click Done. A notification confirms your chat is now a space, and notifies members in the group of the change.
After you make the change, you can find chat, files, and tasks tabs in your space.
Tip: You can add and remove people from a space at any time.

Delete a space grouped by conversation topic

Important: 

  • You can only delete a space if you’re the space creator. 
  • When you delete a space, all messages and tasks in the space are deleted. Permissions on Drive files are removed, but the file isn’t deleted. 
  • Once a space is deleted, you can’t recover it. 
  1. Go to Google Chat or your Gmail account.
  2. Open the space that you want to delete.
  3. At the top, next to the space name, click Down arrow Drop down arrow and then Delete this space  and then Delete.
Tip: If you didn’t create the space, learn how to leave a space.

You can also assign tasks from a chat space in Gmail. For details, visit Create and assign tasks in spaces.

Chat in a direct message (DM) by clicking New Chat
Send a DM from Google Chat or Gmail

Send a direct message to a person

  1. Go to Google Chat or your Gmail account.
  2. If the name isn’t already under "Chat," click Start a chat "".
  3. Enter a name or email address. Suggestions appear as you enter text.
    • To send a 1:1 message to someone outside of your organization, enter their email address.
  4. Click the person you want to message.
  5. Enter a message, then click Send "".

Send a direct message to a group

  1. Go to Google Chat or your Gmail account.
  2. Under "Chat," click on an existing group conversation, enter a message and then click Send "".
  3. If the group conversation isn’t under "Chat,” click Start a chat "" and then Start group conversation.
  4. Enter a name or email address. Suggestions appear as you enter text.
  5. Click Done "".
  6. Enter a message, then click Send "".
Have video meetings with a team
Have video meetings with a team in Google Meet
  1. In a web browser, enter https://meet.google.com.
  2. Click New meetingand thenStart an instant meeting.
  3. To add someone to a meeting, in the pop-up window that appears, choose an option:
    • Click Add others and choose an option:
      • Under the Invite section, select a name or enter an email address and click Send email.
      • Under the Call section, enter a phone number and press Call Call.
    • Click Copy and paste the meeting details into an email or another app.

Note: You can send a meeting link to people outside of your organization, but someone from within your organization might need to give them access to the video meeting.

For details about how to join meetings from Calendar and Gmail, visit Join a video meeting.

Share files with a team
Share files with a team in a shared drive
  1. Open Google Drive.
  2. On the left, click Shared drives.

    Shared drives are available only if your organization supports them. For help, contact your administrator.

  3. At the top, click New"".
  4. Enter a name and click Create.

For details, visit Get started with shared drives.

Collaborate on shared files in a meeting
Collaborate on shared files in a meeting in Google Meet
  1. Open Meet and join a video meeting.
  2. On the bottom, click Present now "" and choose what to share:
    • Your entire screen
    • A window
    • A tab
  3. Click Share.
  4. When you’re done presenting, click Stop presenting.
See your schedule and create a meeting in Meetings
Schedule a video meeting in Google Calendar
  1. In Calendar, create an event.
  2. Click Add guests.
  3. Enter the names or email of the people you want to invite.
  4. Click Save.
  5. To notify guests, click Send.

Guests receive an email with the event information and a link to the video meeting.

For details, visit Start a new video meeting.

Add a wiki page for your team
Add a website for your team in Google Sites

Choose an option:

  • From the Sites homepage, at the top, click Create "", or to choose a template, click Template gallery and select a template.
  • From Google Drive, click "" New and thenMoreand thenGoogle Sites.

For details, visit Get started with Sites.

Search in the Command box
Search in Google Cloud Search
  1. Sign in to Cloud Search at cloudsearch.google.com.

    If you can't sign in, your account doesn't have Cloud Search. Learn more

  2. Do a search, such as slides audrey sent last month.
  3. If the interpretation isn't quite right, click the Show results for the original query link.

For details, visit Use everyday words to search.

Q&A during a live event
Audience Q&A during a meeting
  1. Open Meet .
  2. From a video meeting, at the bottom, click Activities ""and thenQ&A.
  3. Next to Allow questions, click Turn on "".

For details, visit Ask questions in a video meeting.

Poll attendees during a meeting
Launch a poll during a meeting
  1. Open Meet.
  2. From a video meeting, at the bottom, click Activities ""and thenPolls.
  3. Click Start a poll
  4. Enter a question and add options for the poll.
  5. Choose an option:
    • To post your poll, click Launch.
    • To save your poll so you can launch it later, click Save.

For details, visit Conduct a poll during a video meeting.

Share a whiteboard in a meeting
Use a whiteboard in a meeting
  1. Open Meet.
  2. From a video meeting, at the bottom, click Activities ""and thenWhiteboarding
  3. Choose an option:
    • To create a new jam, click Start a new whiteboard.
    • To open an existing jam from Drive, shared drives, or from your computer, click Choose from Drive

For details, visit Use a whiteboard in a video meeting.

Raise your hand in a meeting
Raise your hand in a meeting
  1. Open Meet.
  2. From a video meeting, at the bottom, click Raise hand or Lower hand "".

For details, visit Raise your hand during a video meeting.

Use breakout rooms in meetings
Add breakout rooms to meetings
  1. Open Meet.
  2. From a video meeting, at the bottom, click Activities ""and thenBreakout rooms.
  3. Click Set up breakout rooms "".
  4. Choose the number of breakout rooms. You can create up to 100.
  5. (Optional) To move people into different rooms, drag a participant's name to another room.
  6. Click Open rooms.

You can also create breakout rooms from a Calendar event. For details, visit Use breakout rooms in a video meeting.

Change your background in a meeting
Change your background in a meeting
  1. Open Meet.
  2. Depending on when you want to change your background, choose an option:
    • To change your background before you join a meeting, on the bottom right of your meeting image, click Change background .
    • To change your background after you join a meeting, at the bottom, click More""and thenChange background.
  3. Choose a background option.
*These instructions are primarily web only.

 


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

 

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