Export your organization's data

If your organization decides to leave Google, you can take your users’ data with you using the Data Export tool. You can export and download the data from the Google products they use, such as Gmail, Google Calendar, and Drive. It takes one step to download the data. Then, you can import the data to your new provider. 

If you prefer that your users download their own data, refer them to Download your data.

Requirements

To use the Data Export tool, you must: 

  • Have held an account in your domain for a period of 30 days or more, if your domain was created more than 30 days ago. 
  • Be a super administrator of your Google domain.
  • Have 2-Step Verification enforced on your account.
  • Have fewer than 1,000 users on your Google Account. If you have more than 1,000 users, contact Google Cloud Support to temporarily enable the Data Export tool. 

What data is exported?

Data from the G Suite core services (for example, Gmail, Google Contacts, and Google Docs) is exported for all active users. If you have Cloud Identity, the Data Export tool enables you to export data from Contacts and Groups.

Important

  • When you use the Data Export tool, all supported data is exported for all active users in your domain. You can’t export only some types of data or data for only some users.
  • You can't export data for deleted or suspended users, or any user created in the past 24 hours. 
  • Some newly-created data might not be included in your data export.

Export your users' data

  1. Open the Data Export tool.

    Tip: You can also access the tool on the right of your Google Admin console dashboard.

  2. Click Start export.

The export process might take 72 hours or more, depending on the size of your domain. You’ll get an email when the process is complete. 

View the exported data

In your confirmation email or in the Data Export tool, click Access archive.

In the archive, click the folder to see a list of user folders. Each user folder contains a zip file of that user's data. Click the zip file to download the data of a user, then unzip the file to see each user's data by product. 

The exported data is accessible for 30 days. After 30 days, it’s permanently deleted. 

Questions

Can I export my users' data again? 
Yes. 30 days after your last export completes, you can start the export process again.  
Can I export data for only some of my users?

No. If you use the Data Export tool, all data is exported for all users in your domain. You can’t export certain types of data or data for only some users.

Individual users can export different types of data themselves. For details, see Download your data.

I only want to export email data. Can the Data Export tool do this?

No. You can’t specify the type of data to export with the Data Export tool. It exports all data for all users in your domain.

Individual users can export different types of data themselves. For details, see Download your data.

Can I stop the export process once it has started?

No. Once you start the export process you have to wait until it's finished.

Where is the data located when it is exported?
The data is located in the United States. 
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