Transfer data between Google Workspace accounts

As an administrator, you can transfer your users' data—email, calendars, documents, sites, and more—from an existing account to a new one. You can also choose to merge data from several accounts into one account. In some cases, you transfer the users' data. In other cases, users move their own data.

Note: If you transfer a lot of data all at once, it might take some time for the data to appear.

Transfer data for multiple users

Administrators who need to transfer data for multiple users between Google Workspace accounts can use these methods:

  Ways to transfer data to a Google Workspace account
Gmail

To migrate emails, choose one of the following options:

Google Drive

In the Admin console, you can let users in your organization move their own files, or other users’ files, from My Drive or shared drives to other shared drives:

If someone leaves your company, you can transfer the files they own in Drive to someone else:

Google Workspace

If you have a customer migration of 1,000 users or more, you can migrate data from one Google Workspace environment to another using Google Workspace Migrate.

Transfer data as a user or member of a small team

If you’re an end user or a member of a small team, you can transfer your own data using these methods:

  Ways to transfer data to a Google Workspace account
Google Analytics

Reorganize your properties in Analytics including moving them from one account to another:

Google Calendar

Transfer your own calendars to another owner in a new Google Workspace account:

You can download calendars in your My calendars list or share individual calendars with users in a new account:

Google Contacts

You can export your contacts to a CSV file and then transfer them to your new account by importing them:

Google Drive
  • Download—You can download Drive files to your computer and move them to Drive in your new Google Workspace account.
  • Export and import—Use the Drive API.
  • Share:
    • You can individually share files with people in your new account.
    • To access personal Drive files from your new Google Workspace account, share these files with your new account. Sharing is faster than migrating, and it allows you to access the Drive files from either account.
  • Transfer—You can copy and transfer content from your school Google Account to another account.
  • With edit and copy permissions, you can copy and transfer Drive files in your Shared with me folder.
Google Sites

A site owner can copy their site to their new account and share it with other users:

YouTube

If your channel is connected to a Brand Account, you can change channel owners and managers:

Other Google products

You can export and download data from other Google products, such as Google My Maps and Photos. Then, you can move the data to the new account:

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