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Tips for human resources

Google Workspace productivity guide

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Recruit & interview candidates

Use Docs to get consensus on job descriptions

Many recruitment efforts fail at the earliest phase—creating the job description. When the hiring manager and HR hiring team are on the same page about what makes a great candidate, you’ll have an easier time finding the right person for the job.

Use Docs with your team to create content at the same time, provide specific feedback through real-time comments, and produce a winning job description that captures everyone’s perspectives.

Learn howGet started with Google Docs

 

 

Increase your presence and effectiveness at career fairs using Google Meet and Chromebooks

Representing your organization well at career fairs helps you attract the best candidates, but getting the right people to commit a lot of time or travel long distances can be a challenge. Create a virtual team with Google Meet and Chromebooks to support onsite representatives and take advantage of hiring opportunities, from anywhere in the world.

Learn how

Start a video meeting

  1. Go to Google Meet.
  2. Click New Meeting.
  3. Select an option:
    • Create a meeting for later:
      • To share the meeting details for a future meeting, copy the meeting link and share with participants.
      • To directly start the meeting with this link, paste the link into a browser; or enter the link into the “Enter a code or link” field and then click Join.
    • Start an instant meeting: Create a new meeting and join the meeting directly. 
    • Schedule in Google Calendar: To schedule a meeting, you’re directed to Google Calendar.

Tip: Google Workspace Essentials users can't schedule a meeting in Google Calendar.

 

 

 

Improve collaboration among interviewers with Docs

Interviews can be a very complex process with numerous candidates, several roles to fill, many interviewers per candidate—all in a single day. With so many moving parts, it’s important to conduct interviews effectively and efficiently.

Keep your interview notes in Docs and share it with recruiters so they can see feedback in real time and identify areas that subsequent interviewers should focus on. With a more informed interview team conducting more productive interviews, this complex process gets a little easier.

Learn howGet started with Google Docs

 

 

Conduct more insightful remote interviews by combining Google Docs and Meet

Although you can get content samples from candidates, the most accurate way to understand their ability to code or write is seeing them do it in real time. But don’t wait for late-stage onsite interviews to test a candidate’s skills.

In the early stages of the recruiting process, share Docs with candidates during remote Google Meet interviews. As a candidate writes code or other content in the shared document, the interviewer can see the candidate’s thought process when solving challenges, ask clarification questions, and evaluate a final sample that truly reflects whether the candidate is suitable for the job.

Learn how

 

 

Track interviewing pipeline statuses and updates with Sheets

Making sure your recruiting teams, hiring teams, and stakeholders receive timely updates is a challenge when you’re juggling different candidate pipelines, frequent updates, and multiple means of reporting. Use Sheets to track, monitor, and report on the pipeline statuses so everyone can access the latest information in one place and ask task-specific questions right in the spreadsheet.

Learn howSet up a tracker in Sheets

Hire employees

Improve your offer acceptance rate with video meetings in Google Meet

When you’ve decided to make an offer to a candidate, you’ll want to stand out from all the other options he’s weighing. Rather than communicating your offer over the phone, make your offer more memorable and welcoming by doing it face-to-face with Google Meet. For instance, have a candidate’s hiring manager, referrer, interviewers, and future peers present the job offer together over a group video meeting to show their support and enthusiasm.

Learn how

Start a video meeting

  1. Go to Google Meet.
  2. Click New Meeting.
  3. Select an option:
    • Create a meeting for later:
      • To share the meeting details for a future meeting, copy the meeting link and share with participants.
      • To directly start the meeting with this link, paste the link into a browser; or enter the link into the “Enter a code or link” field and then click Join.
    • Start an instant meeting: Create a new meeting and join the meeting directly. 
    • Schedule in Google Calendar: To schedule a meeting, you’re directed to Google Calendar.

Tip: Google Workspace Essentials users can't schedule a meeting in Google Calendar.

Learn more at the Google Meet Help Center

 

 

Improve your offer acceptance rate with video meetings in Google Meet

When you’ve decided to make an offer to a candidate, you’ll want to stand out from all the other options he’s weighing. Rather than communicating your offer over the phone, make your offer more memorable and welcoming by doing it face-to-face with Google Meet. For instance, have a candidate’s hiring manager, referrer, interviewers, and future peers present the job offer together over a group video meeting to show their support and enthusiasm.

Learn how

Start a video meeting

  1. Go to Google Meet.
  2. Click New Meeting.
  3. Select an option:
    • Create a meeting for later:
      • To share the meeting details for a future meeting, copy the meeting link and share with participants.
      • To directly start the meeting with this link, paste the link into a browser; or enter the link into the “Enter a code or link” field and then click Join.
    • Start an instant meeting: Create a new meeting and join the meeting directly. 
    • Schedule in Google Calendar: To schedule a meeting, you’re directed to Google Calendar.

Tip: Google Workspace Essentials users can't schedule a meeting in Google Calendar.

Learn more at the Google Meet Help Center

Onboard employees

implify the onboarding process by hosting training resources in Sites

New employees often get lost in large or distributed companies, which is why most turnover occurs within the first few months of starting. Create a Sites web page with all your onboarding and training resources so they can quickly get up to speed and easily find important reference materials.

Learn howCreate a site

 

 

Keep curriculum current and consistent by storing files in Drive

If your organization’s instructors teach the same curriculum around the world, making sure they’re using up-to-date materials can be tricky. People often share new versions of content as email attachments, but as content and versions increase, so does the likelihood that some instructors will miss a few updates (or update the wrong versions) and teach with outdated materials.

To keep your course content current, store them in a Drive folder or a shared drive and share it with all the instructors. If someone edits a document or presentation, other instructors can see the changes and add feedback in real time. Updates are pushed out to everyone immediately, so the curriculum always stays up-to-date and consistent for every class around the globe.

Learn how

 

 

Teach courses anywhere in the world with virtual classrooms in Google Meet

As companies grow, training needs and costs multiply. Instead of setting up new training programs in every location, turn existing programs into virtual classrooms so remote employees can attend trainings online through Google Meet. You can even record the training to make it available later, so encourage your organization’s experts to lead their own training series and share them with employees all over the world.

Learn how

Record a video meeting

  1. On your computer, in Google Meet, click Start or Join.
  2. At the bottom right, click Activities and then Recording.
    • To record the meeting captions, select a language.
    • In some cases, if the recording is played on Google Drive, the recording file might be ready a few hours before the captions are available.
  3. Click Start recording.
  4. In the pop-up screen, click Start.
  5. Wait for the recording to start. Participants get a notification when the recording starts or stops.
    • Meetings can only be recorded for a total of 8 hours, then the recording stops automatically.
  6. To stop a recording, click Activities and then Recording and then Stop Recording.
  7. In the pop-up screen, click Stop recording.
    • Tip: The recording stops automatically when everyone leaves the meeting.

An email with the recording link is sent to the meeting organizer and the person who started the recording. 

The recording is saved to the meeting organizer’s My Drive > Meet Recordings folder.

For meetings created through:

  • Google Calendar: The meeting organizer is the person who creates the meeting event on Google Calendar.
  • The Meet homepage or another product such as Gmail or Jamboard: The meeting organizer is the person who launches the meeting or generates the code.

Learn more at the Google Meet Help Center

Collect performance feedback

Collect feedback from peers quickly with Forms—no survey software required

It can be difficult to get quick feedback on employee performance, project initiatives, and other activities if you don’t have the right tools or the time to approach all of your peers. Forms makes it easy to create surveys and send them to large groups of people at once—add a bit of executive support and fun to help your response rates skyrocket.

Learn how

Use generative AI at work

If your organization supports it, you can use the artificial intelligence add-on, Gemini for Google Workspace. Use Gemini directly in Google Workspace apps like Docs, Sheets, Slides, Meet, and Gmail, to help you write, visualize, organize, and connect. You can also use Gemini as a standalone experience at gemini.google.com

Learn how


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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