If your Google Account is through work, school, or another group, you can use Google Workspace Sync for Microsoft Outlook (GWSMO) to synchronize your account with Outlook. Then, you can access the synchronized information (Gmail and other Google Workspace products, such as Google Drive) in Outlook on any device where you use your Google Account. You’ll open Outlook just like you used to and use it to manage most of your data.
If you don’t want to use Outlook and would rather move your data from Outlook to your Google Account, use our Google Workspace Migration for Microsoft Outlook (GWMMO) product instead.
If your administrator allows, you decide if smart features in Gmail and Google Chat and Meet as well as personalization features in other Google products can use data from Gmail, Chat, and Meet. For certain features to work, such as autosorting in Gmail, smart features and personalization must be on before you migrate data. Learn more about turning smart features and personalization on or off.
First, you need to install GWSMO and sign in to your Google Account. You can then import your data from an existing Outlook profile, or from a PST file containing data exported from Outlook, to your Google Account.
For details, go to Download and install GWSMO.
Outlook can open your Google Workspace profile automatically, making it easier to use GWSMO.
For details, go to Make Google my default profile.
Email, calendar events, and contacts regularly sync between Google Workspace and Outlook. Some other types of data aren't synchronized or are formatted differently in certain Google Workspace products, such as Gmail.
For details, go to What's synchronized between Outlook and Google Workspace?
Some features in Outlook aren't available, or might not work as you'd expect, when using Outlook with GWSMO. For details, go to:
- Outlook Mail with GWSMO
- Outlook Calendar with GWSMO
- Outlook Contacts with GWSMO
- Outlook Notes with GWSMO
- Outlook Tasks with GWSMO
Review the differences when you access your Google Account in Outlook instead of the Google Workspace web interface. You can also view details about what to set up if you decide to use the Google Workspace web interface.
Note: Some Google Workspace features are just like Outlook but others work a little differently. Examine the articles below for times when you should plan to use Outlook instead.
- Differences between Gmail and Outlook Mail
- Differences between Google Calendar and Outlook Calendar
- Sync Outlook contacts with Google Workspace
- Sync Outlook notes with Google Drive
- Sync Outlook tasks with Google Tasks
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