If your Google Account is through work, school, or another group, you can use Google Workspace Sync for Microsoft Outlook (GWSMO) to synchronize your account with Outlook. Then, you can access the synchronized information (Gmail and other Google Workspace products, such as Google Drive) in Outlook on any device where you use your Google Account.
How is my data synced?
Your administrator needs to do some setup. Then, you install GWSMO on your computer and start syncing data.
You can access the synchronized information in Outlook on any device where you use your Google Account. You open Outlook just how you used to and use it to manage most of your data.
If you don’t want to use Outlook and would rather move your data from Outlook to your Google Account, use our Google Workspace Migration for Microsoft Outlook (GWMMO) product instead.
Step 1: Turn on smart features & personalization (Optional)
Turning on smart features is optional but highly recommended.
If you don't turn on smart features before a data sync, your synced email attachments aren't indexed (searchable). Turning on smart features after a data sync affects only new data, not existing synced data.
When smart features are turned off, Gmail still performs basic indexing, and you can use keywords to search email body and subject line content.
Note: It can take up to 24 hours for setting changes to take effect. To avoid unsearchable email attachments, turn on smart features at least 24 hours before starting a migration.
Step 2: Install & set up GWSMO
First, you need to install GWSMO and sign in to your Google Account. You can then import your data from an existing Outlook profile, or from a PST file containing data exported from Outlook, to your Google Account.
For details, go to Download & install GWSMO.
Step 3: Set your default profile in Outlook
Outlook can open your Google Workspace profile automatically, making it easier to use GWSMO.
For details, go to Make Google my default profile.
Step 4: Understand what gets synchronized
Email, calendar events, and contacts regularly sync between Google Workspace and Outlook. Some other types of data aren't synchronized or are formatted differently in certain Google Workspace products, such as Gmail.
For details, go to What's synchronized?
Step 5: Learn what's different when using GWSMO
Some features in Outlook aren't available, or might not work as you'd expect, when using Outlook with GWSMO. For details, go to:
- Get started with Outlook Mail
- Get started with Outlook calendar
- Manage contacts with Outlook
- Synchronize with Outlook Notes
- Manage lists using Outlook Tasks
Step 6: Check out the Google Workspace web interface
Review the differences when you access your Google Account in Outlook instead of the Google Workspace web interface. You can also view details about what to set up if you decide to use the Google Workspace web interface.
Some Google Workspace features are just like Outlook, but others work a little differently. Examine the articles below for when you should plan to use Outlook instead.
- Differences between Gmail & Outlook mail
- Differences between Google Calendar & Outlook Calendar
- Sync Outlook contacts with Google Workspace
- Sync Outlook notes with Google Drive
- Sync Outlook tasks with Google Tasks
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