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Sync Outlook notes with Google Drive

Google Workspace Sync for Microsoft Outlook

With Google Workspace Sync for Microsoft Outlook (GWSMO), you can access the same notes you view in Outlook from Google Drive. Specifically, notes placed anywhere in your Notes folder in Outlook appear as plain-text files in Drive.

When using Outlook notes from Drive, here are a few items to remember.

From Drive you can...

View the titles of notes in your documents list—If you include relevant content like a phone number or address in a note's title, you easily scan this information from Drive.

Download a note to view its contents—You can't view the note's entire contents from Drive, but you can download it to read it. Open the note from your documents list, then click its Download link. This downloads the note to your computer where you can open and view it as a text file.

Upload an edited note—Again, you can't edit a note directly in Drive. But you can download the note's text file, edit it on your computer, and upload it as a plain-text file back to Drive.

Store a note in more than one folder—Add a note to multiple folders in Drive and it will appear in all corresponding folders in Outlook. Remember there's still only one copy of the note. If you go back to Outlook and delete the note from one of its folders, it gets deleted from other folders, too. Outlook also prevents you from copying or moving a note to a folder where the same note already resides.

Note, however, that if you use Outlook to copy a note to another folder, you'll indeed create a separate copy of the note.

Give different folders the same name—Drive doesn't mind if two folders have the same name. But in Outlook, corresponding folders get unique names, as in folder_name (1), folder_name (2), and so on—up to (10) before more folders stop appearing in Outlook.

However, you should not...

Share a note's doc—This makes it stop syncing. The doc remains available in Drive, but the corresponding note is removed from all your Outlook clients.

Convert a note to Drive format—This makes it stop syncing. Only plain text files can sync between Drive and Outlook. If you upload a note's text file after editing it, uncheck the option to convert the file to Google Docs format, if you want the Note to sync with Outlook.

Remove a note from your Notes folder in Outlook—This also stops the note from syncing. Learn more


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