Google Drive FAQ for administrators

Overview  |  Accessing Google Drive  |  Syncing files  |  Storage

Overview

Is Google Drive different than Google Docs, Sheets, and Slides?

Yes. Google Drive is a place to store and access all your files, while Google Docs, Sheets, and Slides are types of web-based documents.

See Google Drive overview and Google Drive components to learn more.

Are the files I store in Google Drive secure?

With Google Drive, your data is always backed up on the web, so no matter what happens to your devices, your files are safe. You get the same business-grade data protection and security advantages that you get with Google Apps, as described in Google Apps security and privacy.

Accessing Google Drive

My organization uses SSO. Will this affect our users' access to Google Drive?

Google Drive supports SSO (Single Sign-On). Once SSO users install Google Drive for Mac/PC and try to authenticate with Google Apps, Google Drive will redirect users to enter their SSO password online. After this, no special steps are required to use Google Drive.

Is 2-step verification supported with Google Drive?

2-step verification is supported with Google Drive on the web. On mobile devices, users will need to use an application-specific password to configure the application.

Are Google Drive files available offline?

All your non-Google Docs, Sheets, and Slides files in your local Google Drive folder, (such as PDFs, Word documents, and Excel spreadsheets), are always accessible when you’re offline. To see your cloud-based Google Docs, Sheets, and Slides when you’re offline, you can enable Google Docs, Sheets, and Slides offline for Chrome browser users.

On Android devices, files you mark available offline will be available even when you don’t have a wifi or cellular connection.

What happens to my Google Drive files if I lose access to my Google account?

Your non-Google Docs, Sheets, and Slides files still exist on your computer, as usual. Future changes to the local files will no longer sync, because your computer won't be able to authenticate with Google Drive.

However, because Google Docs, Sheets, and Slides files are just pointers to web resources, a valid user name and password is required to access them.

What if I don't install Google Drive for Mac/PC?

If you choose not to install the Google Drive for Mac/PC sync client, local files don't automatically sync to all your Google Drive devices. However, Google Drive on the web is still the place to access your online Google Docs, Sheets, and Slides, plus any files you manually upload to Google Drive. You can also still access your Google Docs, Sheets, Slides, and uploaded files via mobile apps.

Can I disable Google Drive in my domain but keep Docs, Sheets, and Slides?

You can disable the Google Drive service, but this disables all the components of the service, including Google Docs, Sheets, and Slides.

You can also keep the service and disable only the Google Drive for Mac/PC sync client in your domain's Drive settings page. To access the settings, click Google Apps > Drive > General. Where is it?

On the Drive settings page, click General and select Do not allow Google Drive for Mac/PC in your organization. However, note that doing this will not keep users from downloading their files from Google Drive on the web.

Similarly, you can keep the service but disable the ability for users to open their files in web apps from the Chrome Web Store. On the Drive settings page, click General and deselect Allow users to install Google Drive apps.

Syncing files

How does Google Drive sync files?

Google Drive for Mac/PC is the sync client. When you install Google Drive for Mac/PC, it creates a folder on your computer named Google Drive. Anything you put in this folder is synchronized with Google Drive on the web, and also becomes available on all your Google Drive devices.

Google Drive provides bi-directional sync, so changes you make online are reflected on all your devices, and vice-versa.

Which file systems does Google Drive for Mac/PC support?

Google Drive for Mac/PC supports only HFS+ (on OS X) and NTFS (on Windows). There is currently no support for network volumes (e.g. SMB or NFS) or other file systems such as FAT32.

How are Google Docs, Sheets, and Slides stored on my computer?

Synced Google Docs, Sheets, and Slides are stored on your computer as files that are essentially pointers to the web documents. These small "pointer files" have Google extensions (such as .gdoc, .gsheet, and .gslides), and do not count toward your storage quota. If you open these files on your computer, the Google Docs, Sheets, and Slides open up in your default web browser, where you can edit them online as usual.

To open Google Docs, Sheets, and Slides when you're offline, enable Google Docs, Sheets, and Slides offline for Chrome browser users.
Are synced files removed from my computer and stored online exclusively?

No. Your local files will remain in your Google Drive folder on your computer, and a synced copy is also stored online. The exceptions are Google Docs, Sheets, and Slides, which are just pointers on your computer to the web resources, as described above.

Will using Google Drive take all of my internet bandwidth?

Google Drive for Mac/PC currently does not throttle bandwidth, so it might consume the bulk of your Internet connection at times. If this becomes an issue, you can select Pause from the Google Drive for Mac/PC menu at any time to pause the sync.

If a file is in multiple Google Drive folders on the web, where is it downloaded?

Google Drive downloads the file in each location on your local machine, but only one version counts against your storage quota.

Storage

What are the Google Drive storage limits?

Each user gets 30 GB free storage (15 GB for Google Apps free edition, a legacy product) and additional storage can be purchased. Google Docs, Sheets, and Slides do not count toward storage quotas. This storage is available for Google Drive, Gmail, and Picasa Web Albums.

The maximum individual file size that can be synced in Google Drive is 1 TB for files that aren't converted to Google Docs, Sheets, and Slides. (Google Docs, Sheets, and Slides have different size limits.)

What is the difference between Google Drive storage and Google Cloud Storage

Google Drive storage is for users and Google Cloud Storage is for developers.

Do multiple revisions of a file count against my storage limit?

Multiple revisions of a file are available online, but only the latest version is available on your computer. The online revisions are not counted toward your storage quota unless you’ve explicitly decided to keep older revisions.

Do files that have been shared with me count toward my storage quota?

No, files that have been shared with you in Google Drive never count toward your storage limit, even if you move them to My Drive and sync them. (Files you sync do take up space on your hard drive.)

What if I use more storage online than I have available on my computer?

You can sync all items in your Google Drive on the web or, if you don't have sufficient storage on your computer, you can choose to sync only a subset of folders in your Google Drive. See Choose what syncs to your computer to learn more.

What happens if a user is over their quota or a storage license is removed?

The user can still access any files already in Google Drive, but they'll receive a warning and won't be able to add additional files until they are under quota or have their quota increased.