As your organization's administrator, you can use Apps reports to review trends or see an overview of administrative information. The reports generate a series of charts and graphs that display information for all users in your domains. To view user-level data instead, go to Check user or admin activity.
In the Admin console, go to Menu ReportingApps Reportschoose a report.
Requires having the Reports administrator privilege.
Note: Depending on which Google Workspace edition you have, you may not have access to all of the following reports.
|2-Step Verification enrollment and enforcement
|Number of users in your domains who are enrolled in 2-Step Verification, and the number of users in your domains who are required to be enrolled in 2-Step Verification.
|Password length compliance
|Number of users in your domains who are compliant or non-compliant with password length requirements. For instructions on setting password requirements, go to Enforce and monitor users' password requirements.
|Number of users in your domains who have a strong or weak password based on the password requirements set by an administrator. For instructions on setting password requirements, go to Enforce and monitor users' password requirements.
|User account status
User’s account status (Active, Blocked, or Suspended)
Note: The Active user account status includes soft-deleted users.
|Number of users in your domains, by their administrative access (Super Admin, Delegated Admin, or None).
|Less secure apps access
|Number of users in your domains, by whether the user has the option to block or allow (Allowed or Denied) less secure app access to their own accounts.
|Storage used by apps
|Storage (in MB) used by all users in your domains for Gmail, Google Drive, and Google Photos.
|Total storage used
|Storage (in MB) used by all users in your domains.
|Total number of emails stored by all users in your domains
|Inbound email: Delivery
|Total number of inbound messages (delivered, rerouted, rejected) received by your users from senders outside your organization's associated domains
|Inbound email: Spam
|Number of inbound messages tagged as spam, shown as a fraction of total inbound messages
|Inbound email: Encryption
|Number of inbound-encrypted messages, shown as a fraction of total inbound messages
|Outbound email: Delivery
|Number of outbound-delivered messages (delivered, rerouted, rejected), shown as a fraction of total outbound messages
|Outbound email: Encryption
|Number of outbound-Transport Layer Security (TLS)-encrypted messages, shown as a fraction of total outbound messages
To learn more about inbound and outbound email messages in reports, go to Definitions for inbound, outbound, and internal mail.
|Number of classes that had activity (submissions, grades, comments, or posts) in the last 14 days.
|Total number of posts created by teachers and students.
|Number of classes created.
|Number of active users during a specified time period (1 day, 7 days, or 30 days), query volume, and search sessions through the Cloud Search Query API listed by search applications.
|Number of items being served and items listed by status for Cloud Search data sources.
Metrics definitions include "added." This differs from previous metrics because it counts when "addition" events occur. Addition type events include creating a file, uploading, untrashing, or transferring ownership. This activity gets reported regardless of the final state of the item. Multiple addition events to the same file do not increment the count.
Number of external files shared by users in the domain with the following breakdowns:
Number of internal files shared by users in your domain with the following breakdowns:
Number of files in Drive added by users in the domain with the following breakdowns:
Total number of active Drive users in the domain, tracked daily over the most recent month. The number is incremented during the month as more users become active.
Number of active users during a specified time period (1 day, 7 days, or 30 days)
|Total number of conversation rooms created by users
|Total number of conversation rooms that are active
|Number of users that have sent or read a message in Google Chat
|Number of messages posted in Chat by users
|Total active users
|Total number of users in your domain who have used Google Voice
|Total licensed users
|Total number of users with a Voice license
|Total call duration
|Total number of minutes used for all Voice calls
|Total outbound calls
|Total number of outgoing calls from Voice
|Total inbound calls
|Total number of incoming calls to Voice
|Total number of all calls, both incoming and outgoing, using Voice
|Total outbound messages
|Total number of outgoing text messages from Voice
|Total inbound messages
|Total number of incoming text messages to Voice
|Total number of all text messages, both incoming and outgoing, using Voice
Step 3: Change the data you see in the chart
- Open your report as described in Step 1.
- At the bottom of the chart, check the data you want to see.
- To see data for a specific day, point at any point in the chart.
Step 4: Change the data you see in reports
- Open your report as previously described.
- Click Manage Reports.
- To remove data from the report, next to the data name, click .
- To add data to the report, next to Add new column, click the Down arrow and select options from the list.
- To rearrange data, drag items to new locations.
- Click Save.
You can export your Apps report data to a Google Sheet or as a CSV file.
- Open your report as described in Step 1.
- At the bottom of the chart, check the box next to each piece of data you want to export.
- In the top-right corner of the report, click Download .
- Select the format of the download.
- Click Download.
You can export up to 210,000 cells. The maximum number of rows depends on the number of columns you select.