Education customers go to the Overview of Google Workspace for Education storage.
To review storage use in your own Google Account, go here instead.
As an administrator, you can use storage management tools in your admin console to review your storage use, see your total storage limit, and set storage limits for users and shared drives.
Watch the following video for a quick demo:
Most Google Workspace editions have pooled storage, where storage is shared across users in your organization. With pooled storage, your total storage limit is the maximum amount of storage all of your users combined can use. It depends on the storage per license included with your Google Workspace edition, how many licenses your organization has, and the amount of Google Workspace Additional Storage you purchase.
For details about storage included per license, on this page see How much storage do I get per Google Workspace license? or, for Google Workspace for Education customers, see Understand storage availability and usage.
See how storage is used in your organization
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- At the top, review how much Workspace storage your organization is using and your total storage limit.
Note:
- Users who use less than 1 MB of storage but more than 0 are reported as using 0 MB. However, their storage use is included in your organization’s total.
- It can take up to 24 hours for changes in your organization’s storage to be reflected on this page. If your organization cleared space or bought storage and you want to see the impact sooner, with your admin account to go to https://drive.google.com/drive/quota. Near the bottom is a storage status bar for your entire organization where changes to storage are reflected within 4 hours.
- To see how much storage Google Drive, Google Photos, and Gmail each use, point to the services.
If you’re close to your total storage limit, learn how to free up or get more storage.
Identify high-storage users
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Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- The Users using the most storage section gives you a summary of high-storage users.
Tip: Users who use less than 1 MB of storage but more than 0 are reported as using 0 MB. However, their storage use is included in your organization’s total.
- To open a list of all users ranked by storage use, click View all users.
- To get details of storage use by a specific user, click the user’s name.
Note: For privacy, an admin can never see a user's files through the Admin console. An admin sees only a summary of how much storage their users’ documents and files use.
You can manage how much of your pooled storage users can use. Learn how to set storage limits.
Identify high-storage shared drives
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
- The Shared drives using the most storage section gives you a summary of high-storage shared drives.
- To open a list of all shared drives ranked by storage use, click View all shared drives.
You can manage how much of your pooled storage each shared drive can use. Learn how to set storage limits.
Storage management tool FAQs
For general Google Workspace storage questions, see Google Workspace storage FAQ for admins.
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What admin privileges do I need to use storage management tools?To use all features in the storage management tools, you need the Storage administrator role, or have the privileges included with the Storage administrator role. If you have only some of the privileges, you might be able to use some storage management features.
Google Workspace storage is shared between Google Drive, Gmail, and Google Photos. Learn how storage use is calculated.
The amount of storage for each user depends on your Google Workspace edition. Most Google Workspace editions have pooled storage. Pooled storage is indicated in the following tables as total storage or a storage amount times the number of End User licenses.
Pooled storage is granted in stages:
- At the time of purchase, you get part of your storage.
- Your storage increases to your total storage limit after you make a $30 USD payment for your subscription.
- You may make a manual payment or pay early to be granted all storage faster. It can take up to 72 hours after a payment for your storage to increase.
| Google Workspace Edition or Subscription | Storage Limits |
|---|---|
|
G Suite Basic No longer available for new customers |
30 GB per End User |
|
G Suite Business G Suite Business - Archived Users No longer available for new customers |
Unlimited storage 1 TB per Archived User |
| Google Workspace Business Starter | 30 GB times the number of End Users, including Archived Users |
| Google Workspace Business Standard | 2 TB times the number of End Users, including Archived Users |
| Google Workspace Business Plus | 5 TB times the number of End Users, including Archived Users |
| Google Workspace Enterprise Starter | 1 TB times the number of End Users |
|
Google Workspace Enterprise Standard Google Workspace Enterprise Plus |
5 TB times the number of End Users, including Archived Users For customers with 5 or more End Users, more storage may be available at Google's discretion upon reasonable request. Learn how to request storage. |
Google Workspace for Education
| Google Workspace Edition or Subscription | Storage Limits |
|---|---|
|
Google Workspace for Education Fundamentals Google Workspace for Education Standard |
100 TB total for all End Users |
| Google Workspace for Education Teaching and Learning Upgrade | Additional 100 GB times the number of End User licenses |
| Google Workspace for Education Plus | Additional 20 GB times the number of End User licenses |
For more information about storage for Google Workspace for Education storage, go to Understand storage availability and usage.
Google Workspace Essentials
Google Workspace Essentials editions do not include Gmail.
| Google Workspace Edition or Subscription | Storage Limits |
|---|---|
|
Google Workspace Essentials Starter |
15 GB per End User |
|
Google Workspace Essentials No longer available for new customers |
100 GB times the number of End User, up to a maximum of 2 TB |
| Google Workspace Enterprise Essentials | 1 TB times the number of End Users |
| Google Workspace Enterprise Essentials Plus | 5 TB times the number of End Users |
Google Workspace Frontline
| Google Workspace Edition or Subscription | Storage Limits |
|---|---|
|
Google Workspace Frontline Starter Google Workspace Frontline Standard |
5 GB per End User* |
*This storage limit applies to all End Users using a Google Workspace Frontline edition, even if the Customer purchased another Google Workspace offering with different storage limits.
Google Workspace for Nonprofits
| Google Workspace Edition or Subscription | Storage Limits |
|---|---|
|
Google Workspace for Nonprofits |
100 TB for all End Users |
Yes, the status bar shows your organization's total storage limit based on the storage included with your license purchases and Google Workspace Additional Storage add-on subscriptions.
Note the following exceptions:
- Not all Google Workspace editions see the status bar, including Nonprofit and legacy G Suite editions.
- If you or users in your organization purchased legacy storage subscriptions, that storage isn't included yet in the total quota shown in the storage status bar. Individual storage subscriptions are no longer available to purchase
- It can take up to 24 hours for changes in your organization’s storage to be reflected on this page.
