Join a meeting

These instructions are for Enterprise Meet hardware accounts only. For help with Meet on Web, Android, and iOS, go to the Google Meet Help Center.

To join a meeting, you need a:

• Location to call in from—Your room needs Google Meet hardware, a Chromebox, or a Chromebase. You can also use a personal device, such as a laptop.
  Note: To use a Chromebox or Chromebase as a conferencing system, you need a license and annual subscription fee for each device.

• Way to join the meeting—To call in, you need a link in a Google Calendar invitation or in an email. Or, you need the name of the meeting or meeting code, which you can enter on the room display or from a browser. How you join the meeting depends on the place you’re calling in from.

If you weren’t included in another organization's Calendar event for the meeting, a participant from that organization must approve your request. You must also be approved if you're not signed in to a Google Workspace account.

Tip: To make sure you don't join a meeting with an expired code and to better plan for the future meetings you create, check when meeting codes expire. Learn about Google Meet meeting codes.

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Join a scheduled meeting

To join a meeting that was scheduled using Calendar or Microsoft Outlook, see the instructions below.

Join from Google Meet hardware

Calendar
Google Calendar	The meeting code is the unique code at the end of the meeting link, such as abc-defg-hjk. Select the meeting name. Get the meeting code and enter it manually. If your Google Meet hardware is assigned to your personal calendar, the event information appears when someone adds you to a meeting.
Microsoft Outlook	Enter the meeting name manually. The name appears in your Outlook invitation. For details, see Add Meet meetings to Outlook.

Note: If you want to join a client-side encrypted (CSE) meeting with Meet hardware, see Join client-side encryption meetings on Meet hardware.

Join from a personal device

Tip: You might hear feedback if you join from a laptop while inside a meeting room. Be sure to mute the microphone.

Join the scheduled meeting using one of the following methods:

Calendar
Google Calendar	Open the Calendar event. Click Join with Google Meet. In the screen that appears, click Join now when you’re ready.
Microsoft Outlook	Click the meeting link in the Microsoft Outlook invitation to join.  After the meeting starts, select Invite people  to invite additional users, including people outside your organization. For details, see Add people to a meeting.

Use Connect Room to start a meeting

With Connect Room in Meet, you can quickly start meetings inside Meet rooms from your laptop. This feature saves time and simplifies the process to join and start meetings.

Important: This feature isn’t available to all users yet. However, you can access it through the Google Meet external preview rooms program.

Start a meeting with Connect room:

Before you begin

To access Connect Room in Meet, your administrator must first turn on the Proximity Detection device setting in the Admin console. Learn how to turn proximity on or off for Meet hardware devices.

1. Enter a Google Meet Hardware enabled conference room.
2. On your laptop, go to Google Meet.
3. On the Meet page, you can either:
   • Enter a code or nickname click Join.
   • Select a scheduled meeting.
4. It re-directs you to the pre-meeting, also known as the green room. Once in the green room, on the right side of your screen, the “Use Companion mode” button changes to “Room detected” and then transitions to “Connect Room.”
5. Click Connect room.
   • You can directly join the meeting via the Google Meet Hardware device and your laptop automatically checks into the room through Companion Mode.
   • When you’re in Companion Mode, you can:
     • Use Meet features that aren’t available through the Meet Hardware device. This includes features such as Q&A and Polling.
     • Make your presence easily recognizable when multiple people join a meeting from the same room. Learn how to use Companion mode for better collaboration.

   For more details about using Connect Room in Meet, go to Use Connect room feature in Google Meet.

What if my meeting doesn't appear on the Chromebox or Chromebase display?

Sometimes people schedule rooms for a meeting, but they forget to add a meeting. If that happens, you have 2 options:

Ask the meeting organizer to update the invitation.

1. Ask the organizer to add a meeting to the Calendar invitation and resend it.
2. Wait for the meeting to show up under Calendar on the display.
3. Point the remote at the meeting under Calendar.
4. Press Select on the remote to start the meeting.

Get the meeting name or code and enter it.

1. Ask the organizer to create a meeting and give you the name of the meeting or the meeting code.
2. Use the keyboard on the back of the remote to enter the information.
3. Point the remote at Join.
4. Press Select on the remote to start the meeting.

What if the meeting doesn't start when I select the meeting?

If the meeting doesn't start when you select a scheduled meeting on Google Meet hardware, verify that:

• A meeting was added to the meeting event.
• All of the Google service requirements were complete before the meeting was created.

Start or join an unscheduled meeting

You can also use Meet hardware for unscheduled meetings. You can start a meeting by clicking New meeting, or by entering a meeting name or code.  

Join from Google Meet hardware

1. Find an available Meet hardware room.
2. Tap More ways to join (for Meet hardware) or use the remote control (for Chromebox) to navigate to More ways to join.
3. To initiate a new meeting and meeting code:
   1. Scroll and tap New meeting.
   2. Take note of the unique meeting code, which is displayed on the upper-left corner of the screen, for example abc-defg-hjk.
4. To enter a meeting code:
   • Tap Use a Meet code or Other services to proceed.
5. Press Select on the remote.
   Share the meeting code with the people you’re meeting.

Join from a personal device

If you're not in a Meet hardware room, you can join a meeting from wherever you're using a personal device.

If your organization uses Google Workspace

1. Open a Chrome Browser window.
2. Enter https://meet.google.com in the address bar.
3. Enter the meeting code.
4. Click Join.

Tip: You might hear feedback if you join from a laptop while inside a Meet hardware room. Be sure to mute the microphone.

If you’re using a mobile device or if you’re signed in to a Google Account outside your organization's domain, such as a personal account, you must be invited to the meeting after it begins. For details, see Add people to a meeting.

If your organization doesn't use Google Workspace

You must be invited to the meeting after it begins. For details, see Add people to a meeting.

Join a meeting outside your organization

To join a meeting with people outside your organization, enter the meeting name.

To use this method, the host organization must start the meeting, the meeting must allow external guests to join using the meeting link, and a participant from the host organization must accept your invitation to join. For details, see Add people to a meeting.

Related topics

• Set up interoperability
• Welcome to Google Meet hardware

 

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