Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Switching to Google Workspace from SharePoint

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Now that you have Google Workspace, here are a few tips to help you begin replacing Microsoft SharePoint as your collaboration base.

Get Google Workspace apps on your mobile devices

Note: Some Microsoft features do not directly correspond in Google Workspace and are not covered in this guide.

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Comparison at a glance

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Note: Comparisons are based on Microsoft Office versions 2010, 2013, and 2016.

In SharePoint... In Google Workspace...*
Create a team site
Create a site in Google Sites

Choose an option:

  • From the Sites homepage, at the top, click Create Plus, or to choose a template, click Template gallery and select a template.
  • From Google Drive, click Plus New and thenMoreand thenGoogle Sites.

For more details, see Get started with Sites.

Add content to a site library
Add content to a team site
  1. In Sites, open a team site.
  2. On the right, click Pages and click the page that you want to add content to.
  3. On the page, double-click where you want to add the content.
  4. Choose the type of content that you want to add or how to add it.

For more details, see Get started with Sites.

Change the look of a team site
Customize the look of a team site in Sites

Edit text, organize content, add images, and more. For details, see Get started with Sites.

Create a document library
Create a shared drive in Google Drive
  1. Open Google Drive.
  2. On the left, click Shared drives.

    Shared drives are available only if your organization supports them. For help, contact your administrator.

  3. At the top, click New"".
  4. Enter a name and click Create.

For more details, see Get started with shared drives.

Add files and folders to a document library
Add files and folders to a shared drive

Create folders in shared drives and add files. For details, see Get started with shared drives.

Share and collaborate on files in Microsoft Word, PowerPoint, and Excel
Share and collaborate on Drive files in Google Docs, Sheets, and Slides or in Office
  1. Select the file you want to share.
  2. Click Share or Share Share.
  3. Enter the email address you want to share with. 
  4. To decide what role people will have on your file, select Viewer, Commenter, or Editor.
  5. Choose to notify people.
    • If you want to notify people that you shared an item with them, check the box next to Notify people. If you notify people, each email address you enter will be included in the email.
    • If you don't want to notify people, uncheck the box.
  6. Click Send or Share.

For more details, see Get started with Drive. To collaborate on Office files, see Work with Microsoft Office files.

Open Office files in a browser
Open Office files with Drive

If you're sharing Office files with people who only have Office, you can work on them in Docs, Sheets, and Slides, but save them as Microsoft files in Drive.

Chrome Browser only

  1. Remove the Office Editing for Docs, Sheets, & Slides extension if it's installed:
    1. Open Chrome Browser and in the top-right corner, click More ""and thenMore Toolsand thenExtensions.
    2. If you see the Office Editing for Docs, Sheets, & Slides extension, click Remove.

    Office files now open using Office Editing instead of the Chrome extension.

  2. In Drive, right-click an Office fileand thenOpen withand thenGoogle Docs, Google Sheets, or Google Slides.
  3. Edit and collaborate on the file. All changes are saved to the original Office file.

For more details, see Work with Microsoft Office files.

*These instructions are primarily web only.


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.


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