Gmail options for users

As a Google Apps administrator, you can control many of the Gmail options available for your users. Use these settings to manage the Gmail user options for your organization.

It can take up to an hour for configuration of Gmail settings to change for individual user accounts. In rare cases, users may experience message delays when a large number of Gmail settings are configured.

To configure user settings for Gmail:

  1. Sign in to the Google Admin console
  2. From the dashboard, click Apps, then click Google Apps > Gmail > User settings
  3. In the Organizations section, highlight the top-level org or the organizational unit (sub-org) for which you want to configure settings.
  4. Scroll down the page to the relevant sections to configure your settings. You can also use the Search settings text box to enter a search term to quickly find the Gmail setting that you need.
  5. After you make changes to your settings, click Save Changes to finalize the new/updated configuration.

Gmail user settings:

End user settings
  • Themes: Specify whether users can choose their own themes.
  • Email Read Receipts: Specify whether users can request or return read receipts (see Enable read receipts).
  • Mail delegation: Let users delegate access to their mailbox to others in the domain.
  • Emailing profiles: Specify whether users can send or receive emails via their Google+ profiles. Default is OFF.
    Note: This setting only appears if you have Google+ enabled for the domain.
  • Name format: Configure the name format for users, or allow your users to customize this setting.
  • Apps search: Include relevant Drive documents and Sites in Mail search results. The app search results appear below the mail search results.
End user access
  • POP and IMAP access: Disable POP and IMAP access for users (see IMAP and POP access).
  • Outlook & BlackBerry Support: Enable Google Apps Sync and Google Apps Connector for users.
  • Automatic forwarding: Specify whether users can automatically forward incoming email to another address (see Disable automatic forwarding).
  • Offline Gmail: Enable offline Gmail for users.
  • Allow per-user outbound gateways: Allow users to send mail through an external SMTP.
  • Image URL proxy whitelist: (top-level org only) Create and maintain a whitelist of internal URLs that bypasses proxy protection (see Image URL proxy whitelist setting).
How to use the controls on the Gmail advanced settings page

The controls on the Gmail advanced settings page vary depending on the type of setting you need to configure. For the Setup, End User Settings, and End User Access sections, you can make changes directly within the Gmail advanced settings page using check boxes, options, and text boxes.

 

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