Get more control over your information and help support compliance requirements with smart features and cross-product data sharing in Google Workspace apps. These settings determine how your users' information in Workspace can be used and shared with other Google products.
You can turn smart features and controls on or off for your users by default, or you can let your users choose the setting. If you set a default, your users can later choose to turn the features on or off.
On this page
Turn Workspace smart features on or off
Important: If your domain is based in Europe or in Japan, Workspace smart features and controls are turned off by default. For all other regions, Workspace smart features and controls are turned on by default. Admins can set a default for their users, but users can override the default in their individual settings.
Use the updated setting
You must be signed in as a super administrator for this task.
-
Sign in with a super administrator account to the Google Admin console.
If you aren’t using a super administrator account, you can’t complete these steps.
- In the Admin console, go to Menu
Account
Account settings
- Choose whether to set a default:
- Don’t set a default experience—Your users choose whether to turn smart features and controls on or off. You can share this helpful resource with your users: Smart features & controls in Google products.
- Set a default—You choose to turn smart features and controls on or off by default for your users. Select this setting and be sure to select the relevant options. Otherwise, a default isn’t set, and your users decide their own settings. Your users can later opt to turn the features on or off.
Use the existing setting
You must be signed in as a super administrator for this task.
-
Sign in with a super administrator account to the Google Admin console.
If you aren’t using a super administrator account, you can’t complete these steps.
- Go to Menu
- Choose whether to set a default:
- Do not set a default value for users—Your users choose whether to turn smart features and controls on or off. You can share this helpful resource with your users: Smart features & controls in Google products.
- Set a default value for users—You choose to turn smart features and controls on or off by default for your users. Select this setting, and be sure to select the relevant options. Otherwise a default isn’t set, and your users decide their own settings. Your users can later opt to turn the features on or off.
Notes:
- Once you change the setting, if you or your users have multiple windows or tabs open, you must refresh your browser to ensure the change is applied across all windows or tabs.
- Changes can take up to 24 hours but typically happen more quickly. Learn more
About Workspace smart features & controls
- Settings for Gmail, Chat, and Meet—Choose whether your users’ Gmail, Google Chat, and Google Meet data can be used to offer smart features within each of these products. Examples of these features can include:
- Smart Reply and Smart Compose
- Automatic filtering and categorization of email
- The ability to search keyword suggestions while typing a query in the search box
- Search results ranked by relevance
- Settings for other Google products—Choose whether other Google products available in your domain can use Workspace data to personalize the user’s experience. Examples can include:
- Google Assistant reminders of when bills are due
- Google Maps showing restaurant reservations
- Travel information based on confirmation email
- Settings for Google Workspace services—(Appears only for the updated smart features setting.) Choose whether other Workspace services, like Google Docs editors, Google Drive, and Google Calendar can use Workspace data to personalize the user’s experience. Examples can include generative AI features, such as help me write in Docs, image generation in Docs and Slides, and more. For details about Gemini, go to Get started with Gemini for Google Workspace.
Note: Across Google and Workspace, we’ve long shared robust privacy commitments that outline how we protect user data and prioritize privacy. Generative AI doesn’t change these commitments — it actually reaffirms their importance. To learn more, go to the Generative AI in Google Workspace Privacy Hub.
