How video meetings work

With Google meeting room hardware, joining a video meeting is as simple as entering the meeting name using the remote control or tapping the touchscreen. If you have a G Suite account, you can schedule video meetings using Google Calendar and collaborate using other G Suite services. Even if you don’t, you can still invite guests, share your computer screen, and more.

All you need is a domain name

You don't need a G Suite account to use Google meeting room hardware. All you need is to own your own domain name, as in www.your-company.com. When you purchase your device, we'll ask you to verify your domain. After that, you're ready to use your Chrome device.

Using a device

Start video meetings between devices

To join an unscheduled meeting:

  • Google Meet hardware—Use the Google Meet touchscreen to enter the meeting name or code.
  • Chromebox for meetings—Enter the meeting name or code using the remote control.
  • Chromebase for meetings—Use the touchscreen to enter the meeting name or code.

For details, see Join an unscheduled meeting.

Invite users to join a video meeting

You can invite users in the following ways:

  • Internal guests with a G Suite account—Allow only users from your organization to join a video call.
  • External guests with a Google Account—Invite guests outside of your organization using Google Calendar or add them after the meeting starts.
  • External guests without a Google Account—Allow anyone to join using a link. 

For details, see Invite guests to a video meeting.

Present your screen

You can share your screen to present content during a video meeting. For example, you can share a presentation or look at figures in a spreadsheet. For details, see Present to a video meeting.

Schedule video calls from Outlook

To schedule a call with other Microsoft® Outlook® users, use the Google Meet add-in for Outlook. Organizations that don't have a G Suite account (and use Outlook) can use it as well. For details, see Add Meet video meetings to Outlook.

Do more with a G Suite account

If you have a G Suite account, you can:

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