Invite guests to a video meeting

You can invite anyone to a Google meeting room hardware video meeting. Invite them through email from Hangouts Meet hardware or by phone. If you’re using classic Hangouts, you can invite them directly from the Chromebox for meetings device.

Invite a phone user

Participants invited by phone join as audio-only attendees. A G Suite administrator must enable the Call Phones feature in the Google Admin console. (Calls to emergency services are not supported). For more information, see Manage settings for Google meeting room hardware.

Meet hardware must be located in specific countries. Calls are only to the U.S. and Canada. For classic Hangouts, the domain associated with your G Suite account must be registered in the U.S. or Canada. For details, see Supported countries.

Using Meet hardware

  1. Depending on whether you’re already in a meeting, choose an option:
    • Tap Call a phone Call.
    • Tap Add people Add people
  2. Tap Call Call.
  3. Select the country you’re calling to add the country code to the call. 
  4. Enter the phone number for the person you want to call and tap Call Call.
  5. To enter additional numbers or to hang up, find the participant in the list and tap Dial Dial or End call End call.

Using Chromebox for meetings

  1. Depending on whether you’re already in a meeting, choose an option:
    • Click Call a phone Call.
    • Click Add people Add people
  2. Click Call Call.
  3. Select the country you’re calling to add the country code to the call.
  4. Enter the phone number for the person you want to call and click Call Call.
  5. To enter additional numbers or to hang up, find the participant in the list and click Dial Dial or End call End call.

Using Chromebase for meetings 

  1. Tap Call Call
  2. Select the country you’re calling to add the country code to the call.
  3. Enter the phone number for the person you want to call and tap Call Call.
  4. (Optional) To enter additional numbers, such as an extension, tap Dial Dial to open the keypad. 
  5. To end a call with a participant, expand the participant list, select the phone number, and tap the Down arrow Down Arrow and then End call End call.

Add guests through email from Meet hardware

Invite guests by email during a video meeting. People outside of your organization must request access before they can join.

Using Meet hardware

  1. Tap Add people Add people
  2. Tap Invite.
  3. Enter the email address.
  4. Tap Send invite Post.
    The guest will receive an email with the meeting code and a link inviting them to join the meeting.

Using Chromebox or Chromebase for meetings

  1. Click or tap Add people Add people
  2. Click or tap Invite Add people
  3. Enter the email address.
  4. Click or tap Send invite.
    The guest will receive an email inviting them to join the meeting.

Use classic Hangouts

You can add a G Suite user from the Chromebox for meetings unit. You can also add them using a computer or mobile device in Calendar, and they can join from any device, including a Chromebox. 

For details, see:

Guests receive an email with a link to the video call details. They open the link and click Join video call.

Invite a guest from another organization

Guests from outside organizations can join a Google meeting room hardware video meeting using a computer or mobile device. For details, see Add people to a video meeting.

For details about using classic Hangouts, including inviting external guests through Calendar, read Invite people to a video call.

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