Verify teachers and set permissions

This article is for G Suite administrators.
Students and teachers can’t change roles or manage permissions.

When users sign in to Classroom for the first time, they identify as teachers or students. Users who identify as teachers are automatically added to the Classroom Teachers group.

As a G Suite administrator, you verify users who identified as a teacher to give them access to the Classroom features they need. Also, you set the teacher permissions for your domain.

When you verify teachers:

  • You prevent non-teachers from creating classes. 
  • You allow verified teachers to view and manage guardians.

Identify teachers, roles, and permissions

Open all  |  Close all

Verify teachers
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

    Go to Admin console home page

  2. From the Admin console Home page, go to Apps.
  3. Click G Suite.

    Select G Suite at the top left, under Apps

  4. Click Groups for Business.

    Select Groups for Business from G Suite services

  5. At the top right, click Edit Service.

    Edit the Groups for Business service

  6. Select On for everyone to turn on the service.

    Ensure Service status is On for everyone

    Note: If Groups for Business is turned off, teachers can't be added to the Classroom Teachers group.

  7. Click Save.

    Save service status setting

  8. In a browser window, open the Classroom Teachers group.
  9. Under People, click Pending members.
  10. Next to the user’s name, check the box and on the right, click Approve applicant " " or Reject applicant "".

If you use Google Cloud Directory Sync (GCDS), Google School Directory Sync (SDS), or any other sync tool or if you already have a group containing all the teachers or staff in your domain, you can add those groups to the Classroom Teachers group.

Also, if you use GCDS or SDS, you should manually exclude the Classroom Teachers group from any synchronizations. For details, see instructions for GCDS or SDS.

Warning: To ensure that teachers can continue using Classroom, don't remove the Classroom Teachers group. The group is automatically re-created, but it's empty. As a result, users are asked again to identify and you need to reverify the teachers.    
Change a user's role from student to teacher
Students and teachers can’t change roles. Only administrators can change roles.

If a teacher identifies as a student, you must manually add the teacher to the Classroom Teachers group.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the Users list, find the user.
    If you need help, see Find a user account.
  4. Click the user’s name to open their account page.
  5. Click Groupsand thenAdd "".
  6. Choose an option:
    • Enter the name of the group you want to add the user to.

      As you enter text, Classroom shows matching groups. Click a group.

    • From the list, click a group.
  7. (Optional) To add the user to another group, repeat steps 5–6.
  8. Click Add.
Change a user's role from teacher to student
Students and teachers can’t change roles. Only administrators can change roles.

If a student identifies as a teacher, you must manually remove the student from the Classroom Teachers group.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the Users list, find the user.
    If you need help, see Find a user account.
  4. Click the user’s name to open their account page.
  5. Click Groups.
  6. Next to the teacher group name, check the box and on the right, click Remove.
  7. Click Remove again.
Decide who can create classes
As an administrator, you can set who can create classes in your organization.
Note: Changes you make in the Admin console might take up to 24 hours to apply to your users.
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. Click Appsand thenG Suiteand thenClassroom.
    • If you don’t see this option, click Appsand thenAdditional Google servicesand thenClassroom.
  3. At General settings, click Teacher permissions.
  4. Point to Teacher permissions and click Edit "".
  5. Choose an option:
    • Anyone in this domain (teachers and students)
    • All pending and verified teachers
    • Verified teachers only
  6. Click Save.
Decide who can view and manage guardians

Only verified teachers can view guardian information. You can allow verified teachers to invite and remove guardians. For details, go to Manage guardians in your domain.

What happens if I delete a teacher account?

Before you delete a teacher's account, confirm that the teacher's classes are no longer in use by students or co-teachers. Deleting a teacher account without transferring ownership limits some class functionality.

If the class is still in use, transfer class ownership to another teacher. For details, go to Transfer ownership of a class.

Related topic

Control user access to Classroom

Was this helpful?
How can we improve it?