Verify teachers and set permissions

This article is for G Suite Administrators.
Students and teachers can’t change roles or manage permissions.

When users sign in to Classroom for the first time, they identify as teachers or students. Users who identify as teachers are automatically added to the Classroom Teachers group.

As a G Suite administrator, you verify users who identified as a teacher to give them access to the Classroom features they need. Also, you set the teacher permissions for your domain.

Verifying teachers:

  • Prevents non-teachers from creating classes 
  • Allows verified teachers to view and manage guardians

Verify teachers

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Appsand thenG Suiteand thenGroups for Business.

    If you don't see Groups for Business on the G Suite page:

    1. At the top right, click Add services.
    2. Under Groups for Business, click Add it now.
    3. Return to the list of G Suite services and click Groups for Business.
  3. At the top of the dimmed box, click More More and select On for everyone to turn on the service (click again to confirm).
  4. In a browser window, open the Classroom Teachers group.
  5. On the left, click Members and then Join requests.
  6. Check the box next to the user’s name and click Approve applicant or Reject applicant.

If you use G Suite Directory Sync (GADS), School Directory Sync (SDS), or any other sync tool, or if you already have a group containing all the teachers or staff in your domain, you can add those groups to the Classroom Teachers group.

If you use GADS or SDS, you should also manually exclude the Classroom teachers group from any synchronizations.

Warning: To ensure that teachers can continue using Classroom, don't remove the Classroom Teachers group. The group is automatically recreated, but it's empty. As a result, users are asked again to identify and you need to reverify the teachers.    

Change a user's role from student to teacher

Note: Students and teachers can’t change roles. Only administrators can change roles.

If a teacher identifies as a student, you must manually add the teacher to the Classroom Teachers group.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the Users list, find the user.
    If you need help, see Find a user account.
  4. Click the user’s name to open their account page.
  5. Click Groups.

    Points out Groups link
     
  6. Click Add Add.
  7. Search for a group by entering the first few characters of its name or email address. When you see the group you want, select it.
  8. (Optional) Select more groups to add the user to.
  9. When you finish selecting groups, click Add.
  10. (Optional) To change a user’s role in a group:
    1. Under Role, click the Down arrow Down Arrow.
    2. Assign the new role.
    3. Click Save.

Change a user's role from teacher to student

Note: Students and teachers can’t change roles. Only administrators can change roles.

If a student identifies as a teacher, you must manually remove the student from the Classroom Teachers group.

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the Users list, find the user.
    If you need help, see Find a user account.
  4. Click the user’s name to open their account page.
  5. Click Groups.

    Points out Groups link
  6. Hover over the Classroom Teachers group and click Remove
  7. Click Remove again.

Decide who can view and manage guardians

Only verified teachers can view guardian information. 

You can allow verified teachers to invite and remove guardians

Before you remove a teacher account

Before you remove a teacher's account, confirm that the teacher’s classes are no longer in use by students or co-teachers. Removing a teacher account without transferring ownership limits some class functionality. 

If the class is still in use, transfer class ownership to another teacher. For details, see Transfer ownership of a class

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