Data Studio audit log

See what users are doing with Data Studio assets.
You must be a Data Studio administrator to use the audit log.
The audit log is available for all G Suite and Cloud Identity editions.

Use the Data Studio audit log to see a record of actions taken on Data Studio assets created by users in your organization. For example, you can see when a user viewed a report, created a new exploration, or shared a data source.

For other services and activities, such as Google Drive and user activity, see the list of audit logs.

Note: Data Studio audit log entries show data for the previous six months of data. You can export the log data if you want to retain it longer.

Open your Data Studio audit log

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Reports.
  3. On the left, under Audit, click Data Studio.
  4. (Optional) Next to the columns, click Manage columns "" and select the columns that you want to see or hide.

Data you can view

Data Type Description
Asset name The name of the asset that was viewed or changed. See Activity name descriptions for details.
Event description Details of the event described in the Event name field.
User User who triggered the logged action.
Event name Name of the logged event.
Date Date and time the event occurred (displayed in your browser's default time zone).
Asset type The type of asset where the logged action happened.
Owner The owner of the asset.
Asset ID ID of the asset where the logged action happened.
IP address Internet Protocol (IP) address associated with the logged action. Usually reflects the user's physical location, but could be a proxy server or a virtual private network (VPN) address.
Connector type

The type of connector used to fetch data for a data source asset.

Visibility Visibility of the Data Studio asset associated with the activity.
Prior Visibility Visibility of the Data Studio asset prior to the activity.

Event name descriptions

At Add a filter, select an Event name to filter data for that event. The audit report will show log entries for each time that the event occurred during the time range that you set. Event names are self-explanatory. For example, the Restore event will show log entries for each time an asset is restored from the trash.

Notes

Creating an extracted data source also creates a data source export event for the data source being extracted.

Customize and export your audit log data

Filter the audit log data by user or activity

You can narrow your audit log to show specific events or users. For example, find all log events for when users created or deleted a report, or find all data sources owned by a particular user.

  1. Open your Data Studio audit log as shown above.
  2. Click Add a filter.
  3. Select and enter the criteria for your filter and if needed, click Apply.
  4. (Optional) To filter by organizational unit, at the top right, click Organization filter, select the organizational unit, and click Apply.
  5. (Optional) To specify a date range to search, click Date range and select a period from the list or enter a start and end date and time. If needed, click Apply.

Filter by organizational unit

You can filter by organizational unit to compare statistics between child organizations in a domain.

  1. Open your audit log as shown above.
  2. At the top, click Organization filter.
  3. Select an organizational unit and click Apply.

Filter by group

You can also filter by group. Before a group will appear in this filter, you'll need to whitelist that group:

  1. Open your audit log as shown above.
  2. At the top, click Group filter.
  3. Click Whitelist groups.
    The Whitelist groups page is displayed.
  4. Click ADD GROUPS.
  5. Choose from the list of groups, or enter text to search for a group name.
  6. Click ADD to add specific groups to the list.
  7. Click SAVE.
  8. To customize your audit log data, return to your audit log, and click Group filter to filter by group.
    Note: After you add a group to the whitelist, changes may take up to 24 hours to propagate.

Filter by date

  1. Open your audit log as shown above.
  2. At the top, click Date range.
  3. Select a period from the list or enter a start and end date and time.
  4. If needed, click Apply.

You can only filter the current organization hierarchy, even when searching for older data. Data before January 2020 will not appear in the filtered results.

Export your audit log data

You can export a maximum of 100,000 rows to Google Sheets or a CSV file.

  1. Open your audit log as shown above.
  2. (Optional) To change the data to include in your export, click Manage columns "", select or remove the columns that you want to export, and click Save.
  3. Click Download "".
  4. Under Select columns, click Currently selected columns or All columns.
  5. Select a format and click Download.

Set up email alerts

You can easily track specific Data Studio activities by setting up alerts. For example, get an alert whenever someone creates or deletes a report.

  1. Open your Data Studio audit log as shown above.
  2. Click Add a filter.
  3. Enter or select the criteria for your filter and click Create Alert.
  4. Enter a name for the alert.
  5. (Optional) To send the alert to all super administrators, under Recipients, click Turn on.
  6. Enter the email addresses of alert recipients.
  7. Click Create.

To edit your custom alerts, see Administrator email alerts.

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