How to choose a subscription plan

The following sections describe what you can do with a free plan. It also explains how to choose a subscription plan and the number of licenses required when you are ready to deploy your apps for use by other users. 

What can I do with a free plan?

AppSheet is free for prototype development and testing, and for personal projects. By default, every user account is free until you sign up for a subscription plan. For more information, see Use AppSheet for prototyping and personal use (free plan).

When should I subscribe to a paid plan?

When you are ready to deploy your apps for use by other users, you must:

The cost of the paid subscription plan is calculated based on the number of licenses required.

What subscription plan is right for me? 

If you have a Google Workspace edition that includes AppSheet Core, you and other users in your organization automatically have access to an AppSheet Core license. 

Choosing the right paid subscription plan will depend on whether you are an individual app creator or a team administrator managing a group of app creators.

As an individual app creator, a self-serve plan (Starter or Core) may be right for you, depending on the types of features you need in the apps you’re creating. If you want to take advantage of more advanced features, such as machine learning, you might consider purchasing an Enterprise plan. 

As a team admin, you'll need an Enterprise plan. Consider the features your team’s apps require, and whether you need management oversight (governance) of apps to determine the Enterprise-level plan required (Standard or Plus).

Review a detailed list of features provided with each plan and a list of frequently asked questions on the AppSheet pricing page.

The best way to determine the right subscription plan is by simply using the features you want and letting AppSheet recommend the minimal subscription plan required. Go to My Account > App Info to review your subscription plan recommendations in the Minimal plan needed column. 

Minimal plan needed column on My account > App info tab

 
You can also review the current usage to determine if you have purchased the correct subscription plan and number of licenses (see below). For more information see, How to determine if a subscription plan upgrade is required.

After you choose your subscription plan, you need to determine the number of licenses to purchase.

Which Google Workspace editions include AppSheet Core?

The following Google Workspace editions include AppSheet Core licenses for each domain-verified user in the Workspace organization.

Note: If you have subscribed to AppSheet Core licenses through appsheet.com or Google Workspace, they may no longer be necessary if your app users are also part of your Workspace organization and have access to AppSheet Core. To determine how many app users are part of your Workspace org and no longer require Core licenses, go to My Account > App Info. To cancel your existing Core license subscriptions, visit your AppSheet Billing settings
 

Category

Editions

Business

  • Google Workspace Business Starter
  • Google Workspace Business Standard
  • Google Workspace Business Plus

Enterprise

  • Google Workspace Enterprise Starter
  • Google Workspace Enterprise Standard
  • Google Workspace Enterprise Plus

Education

  • Google Workspace for Education Standard 
  • Google Workspace for Education Plus

Essentials

Google Workspace Enterprise Essentials Plus

Frontline

  • Google Workspace Frontline Starter
  • Google Workspace Frontline Standard

Non-profit

Google Workspace for Nonprofits

What subscription plan do I need to use Gemini in AppSheet? 

Gemini in AppSheet is being rolled out gradually and is currently available to AppSheet Publisher Pro, AppSheet Starter, AppSheet Core, AppSheet Enterprise Standard, and AppSheet Enterprise Plus stand-alone accounts.

Alternatively, if you are a Google Workspace customer, you can use the Gemini in AppSheet Chat app, which is included with AppSheet paid plans with the following caveats:

  • Initially, the product is being progressively deployed and will therefore be only visible to a subset of customers; we will expand availability to all eligible customers over time. To request access, contact your AppSheet Sales representative.
  • In addition, the Gemini in AppSheet Chat app is currently only available using a Google Chat app and at the moment only Google Workspace customers are able to access it.

What subscription plan do I need to share apps with anyone (public access)?

If you want to share publicly accessible apps with users without requiring them to sign-in and you do not have an Enterprise plan, you need to purchase the public Publisher Pro plan.

The Publisher Pro plan is appropriate for apps used at a public event, a public survey, a city guide, or a restaurant menu. The goal is usually for the apps to be used by as many people as possible without restricting access to any specific subset of users.

Choose the public Publisher Pro plan if all of the following are true:

  • You do not need to restrict app access to particular people
  • Your app uses no confidential data
  • You do not need to customize the behavior of the app based on the specific user
Notes:

How many licenses do I need to purchase for my subscription plan?

After you choose your subscription plan, you need to determine the number of licenses to purchase.

Starter, Core, and Enterprise plans (per user)

If you have a Google Workspace edition that includes AppSheet Core, you and other users in your organization automatically have access to an AppSheet Core license. 

For Starter, Core, and Enterprise plans, determine the number of licenses required by counting the total number of unique app users across all of your deployed apps. Each licensed user can use multiple apps.

For example, if you are deploying an app to 10 employees and another app to a different set of 5 employees, purchase 15 licenses. On the other hand, if your company has 10 employees, you can purchase 10 licenses and build any number of apps for them.

Notes:
  • The per-user subscription plans involve a variable cost component depending on the number of unique users of the app. AppSheet monitors this usage and you, the app creator, can see approximate historical usage statistics for each of your apps on the Activity tab of your Account page. AppSheet warns you when the user limits are reached, and can block access to the app after several warnings.
  • Make certain that you require user authentication for each of your applications. If you fail to do this, AppSheet counts every device that launches the app as a separate guest user.

See also:

Public Publisher Pro plan (per app)

If you chose the public Publisher Pro plan, purchase one app license for each deployed app. For example, if your account has one deployed app, purchase one app license. If your account has three deployed apps, purchase three app licenses.

Can I subscribe to multiple plans using the same AppSheet account?

Each AppSheet account has a single subscription plan. It is not possible to have some apps in an account associated with one plan and other apps associated with a different plan. To subscribe to multiple plans, you can create additional AppSheet accounts—using different user accounts (such as, Google, Microsoft, etc.)—to add apps to a different type of plan.

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