How to choose a subscription

Before you purchase a subscription, you'll need to choose which one is right determine the number of licenses required. 

• What subscription is right for me?
• What features are supported with each subscription?
• Which Google Workspace editions include AppSheet Core?
• What subscription do I need to use Gemini in AppSheet?
• What subscription do I need to share apps with anyone (public access)?
• How many licenses do I need to purchase for my subscription? 
• How do I allow access by app users without assigning licenses to individual users?
• Can I purchase multiple subscriptions using the same AppSheet account?
• Why is the AppSheet Enterprise Standard subscription going away?

What subscription is right for me? 

Choosing the right subscription will depend on whether you are an individual app creator, Google Workspace user, or a organization or team admin managing a group of app creators, and the features required. 

User type	Subscriptions available
Individual app creator	Depending on the types of features you need in the apps you’re creating, an AppSheet Starter or Core subscription may be right for you, If you want to take advantage of more advanced features, such as machine learning, you might consider purchasing an AppSheet Enterprise Plus subscription. If you want to share publicly accessible apps with users without requiring them to sign-in, you'll need an AppSheet Publisher Pro subscription. See What subscription do I need to share apps with anyone (public access)?
Google Workspace user	If you have a Google Workspace edition that includes AppSheet Core, you and other users in your organization automatically have access to an AppSheet Core entitlement license.  An AppSheet Core or AppSheet Enterprise Plus subscription might be right for you, depending on the types of features you need in the apps you’re creating.
Organization or team admin	You'll need an AppSheet Enterprise Plus subscription. Team members can have AppSheet Core or AppSheet Enterprise Plus subscriptions, depending on the types of features they need in the apps they're creating.

See also How do I allow access by app users without assigning licenses to individual users?

What features are supported with each subscription?

Review the features supported with each subscription in the table below, organized by category. See also the AppSheet pricing page. 

Feature	Starter	AppSheet Core	AppSheet Enterprise Plus
App and automation features
Basic app and automation features See also Automation limits
AppSheet databases See also AppSheet database limits
Automated emails
Branded apps	–
Barcode scanning and NFC	–
Scheduled events	–
Smart Assistant	–
Cloud object store for image and file capture	–	–
Stable version control	–	–
Version restoration	–	–
Share apps	Users with AppSheet Starter, Core, or Enterprise Plus	Users with AppSheet Core or Enterprise Plus	Users with AppSheet Enterprise Plus or External User
Authentication
Standard authentication providers  Apple Box Dropbox Google Microsoft Salesforce Smartsheet
Active Directory	–	–
AWS Cognito	–	–
Google Cloud (Google Group)	–	–
Okta	–	–
Open ID Connect	–	–
Data integration
Standard data integration Airtable Microsoft Excel (Office 365 and Sharepoint) Google Calendar Google Drive Google Forms Google Sheets Smartsheet
Apigee	–	–
AppSheet API	–	–
AWS DynamoDB	–	–
BigQuery	–	–
Drive Folder for Doc AI	–	–
MariaDB	–	–
MySQL	–	–
OData	–	–
On-premises database	–	–
Oracle	–	–
PostgreSQL	–	–
Salesforce	–	–
SQL Server	–	–
Governance
Policies (account)	–
Policies (organization or teams)	–	–
View details for AppSheet Enterprise plus accounts in AppSheet Admin console (preview)	–	–
View details for AppSheet Enterprise plus apps in AppSheet Admin console (preview)	–	–
Create and manage teams	–	–
Configure team settings Restrict who can create apps Turn Gemini for App Creation on or off Restrict the recipient list for outgoing email Set the public app owner Set the AppSheet session length Export team audit logs to BigQuery Disable AppSheet databases	–	–
Machine learning
Optical character recognition (OCR)	–	–
Predictive models	–	–
Monitor
Automation monitoring
Performance analyzer
Usage statistics
Audit History alerts	–	–
Looker Studio	–	–
Performance
Delta sync	–
Quick sync	–
Server caching	–
Data source partitioning	–	–
Worksheet partitioning	–	–
Security
Encrypt device data	–
Private tables	–
Require image and file URL signing	–
Secure image access	–
Secure PDF access	–
Security filters	–
Support
Email customer support
Priority support	–	–
Team collaboration
Share resources with your team Authoring of apps and database Sample apps Data sources Integrations	–	–

Which Google Workspace editions include AppSheet Core?

The following Google Workspace editions include AppSheet Core licenses for each domain-verified user in the Workspace organization.

Note: If you have subscribed to AppSheet Core licenses through appsheet.com or Google Workspace, they may no longer be necessary if your app users are also part of your Workspace organization and have access to AppSheet Core. To determine how many app users are part of your Workspace organization and no longer require Core licenses, go to My Account > App Info. To cancel your existing Core license subscriptions, visit your AppSheet Billing settings. 

Category	Editions
Business	Google Workspace Business Starter Google Workspace Business Standard Google Workspace Business Plus
Enterprise	Google Workspace Enterprise Starter Google Workspace Enterprise Standard Google Workspace Enterprise Plus
Education	Google Workspace for Education Standard  Google Workspace for Education Plus
Essentials	Google Workspace Enterprise Essentials Plus
Frontline	Google Workspace Frontline Starter Google Workspace Frontline Standard
Non-profit	Google Workspace for Nonprofits

What subscription do I need to use Gemini in AppSheet? 

Gemini for App Creation is available to all AppSheet paid accounts, including Google Workspace customers with AppSheet Core and AppSheet Enterprise Plus, and individual accounts with AppSheet Publisher Pro, AppSheet Starter, AppSheet Core, and AppSheet Enterprise Plus. 

Gemini in AppSheet Solutions (preview) is included as part of your paid AppSheet Enterprise Plus license. You don't need Gemini Enterprise or Gemini Workspace to use this feature.

What subscription do I need to share apps with anyone (public access)?

If you want to share publicly accessible apps with users without requiring them to sign-in and you do not have an Enterprise Plus subscription, you need to purchase the AppSheet Publisher Pro subscription.

The Publisher Pro subscription is appropriate for apps used at a public event, a public survey, a city guide, or a restaurant menu. The goal is usually for the apps to be used by as many people as possible without restricting access to any specific subset of users.

Choose the public Publisher Pro subscription if all of the following are true:

• You do not need to restrict app access to particular people
• Your app uses no confidential data
• You do not need to customize the behavior of the app based on the specific user

Notes:

• If you have an Enterprise Plus subscription, you can build public apps; you don't need to purchase the Publisher Pro subscription.
• If you have a Starter or Core subscription, you need to purchase the Publisher Pro subscription using a separate AppSheet account. See Can I purchase multiple subscriptions using the same AppSheet account?

How many licenses do I need to purchase for my subscription?

After you choose your subscription, you need to determine the number of licenses to purchase.

Starter, Core, and Enterprise Plus subscriptions (per user)

If you have a Google Workspace edition that includes AppSheet Core, you and other users in your organization automatically have access to an AppSheet Core entitlement license. 

For AppSheet Starter, Core, and Enterprise Plus subscriptions, determine the number of licenses required by counting the total number of unique app users across all of your deployed apps. Each licensed user can use multiple apps.

For example, if you are deploying an app to 10 employees and another app to a different set of 5 employees, purchase 15 licenses. On the other hand, if your company has 10 employees, you can purchase 10 licenses and build any number of apps for them.

Notes:

• The per-user subscriptions involve a variable cost component depending on the number of unique users of the app. AppSheet monitors this usage and you, the app creator, can see approximate historical usage statistics for each of your apps, as described in Monitor app usage. AppSheet warns you when the user limits are reached, and can block access to the account and all of its apps after several warnings.
• Make certain that you require user authentication for each of your applications. If you fail to do this, AppSheet counts every device that launches the app as a separate guest user.

See also:

• How does AppSheet count app users?
• When does AppSheet define a user?
• Does AppSheet automatically charge based on usage?
• Google Workspace Admins: Assign AppSheet licenses to users
• Manage the subscription, licenses, and billing for an individual account

Public Publisher Pro subscription (per app)

If you chose the public Publisher Pro subscription, purchase one app license for each deployed app. For example, if your account has one deployed app, purchase one app license. If your account has three deployed apps, purchase three app licenses.

How do I allow access by app users without assigning licenses to individual users?

AppSheet User Pass allows users of your AppSheet Enterprise Plus or Core apps to consume a license, as needed, if they don't have one or if their license is a lower tier than the app owner. User Pass licenses are available to the organization as a pool. Admins don't assign User Pass licenses to individual users in the Google Admin console.  Allow app access with AppSheet User Pass.

Can I purchase multiple subscriptions using the same AppSheet account?

Each AppSheet account has a single subscription. It is not possible to have some apps in an account associated with one subscription and other apps associated with a different subscription. To purchase multiple subscriptions, you can create additional AppSheet accounts—using different user accounts (such as, Google, Microsoft, etc.)—to add apps to a different subscription.

Why is the AppSheet Enterprise Standard subscription going away?

The new pricing allows enterprise customers to enjoy a clearly differentiated experience from AppSheet Core at a more competitive price. For more information, see the Community announcement.