How to choose a subscription plan

The following sections describe what you can do with a free plan. It also explains how to choose a subscription plan and the number of licenses required when you are ready to deploy your apps for use by other users. 

What can I do with a free plan?

App development and testing is always free on AppSheet. Most AppSheet features are accessible to use while building free prototype apps. We encourage you to try them and build the ideal apps for your needs.

A subset of features, such as sending emails or triggering bots with scheduled events using AppSheet automation, are not fully supported with a free plan. That is, you can configure these features, but they won't execute as expected.

You can stay on the free plan forever if:

  • Your apps are for personal (non-business) use
  • You are the only app user
  • You do not need to use features not supported for a free account (such as sending emails using AppSheet automation)

To configure your app for personal use:

  1. Open the app in the app editor.
  2. Select Info > Properties.
  3. Expand the App properties section and enable Personal use only?
  4. When you are done, save the task by selecting one of the following:
    • Save - Save the app
    • Save & verify data - Save the app and verify the data defined.

When do I need a paid subscription plan?

When you are ready to deploy your apps for use by other users, you must:

The cost of the paid subscription plan is calculated based on the number of licenses required.

What subscription plan is right for me? 

Choosing the right subscription plan will depend on whether you are an individual app creator or a team admin managing a group of app creators.

As an individual app creator, a self-serve plan (Starter or Core) may be right for you, depending on the types of features you need in the apps you’re creating. If you want to take advantage of more advanced features, such as machine learning, you might consider purchasing an Enterprise plan. 

As a team admin, you'll need an Enterprise plan. Consider the features your team’s apps require, and whether you need management oversight (governance) of apps to determine the Enterprise-level plan required (Standard or Plus).

Review a detailed list of features provided with each plan and a list of frequently asked questions on the subscription plan page.

The best way to determine the right subscription plan is by simply using the features you want and letting AppSheet recommend the minimal subscription plan required. Go to the My account > App Info page to review your subscription plan recommendations in the Minimal plan needed column. 

Minimal plan needed column on My account > App info tab

You can also review the current usage to determine if you have purchased the correct subscription plan and number of licenses (see below). For more information see, How to determine if a subscription plan upgrade is required.

After you choose your subscription plan, you need to determine the number of licenses to purchase, as described in the next section.

How many licenses do I need to purchase for my subscription plan?

Starter, Core, and Enterprise plans (per user)

After you choose your subscription plan, you need to determine the number of licenses to purchase.

Determine the number of licenses required by counting the total number of unique app users across all of your deployed apps. Each licensed user can use multiple apps. (The app creator doesn't need to purchase a license.)

For example, if you are deploying an app to 10 employees and another app to a different set of 5 employees, purchase 15 licenses. On the other hand, if your company has 10 employees, you can purchase 10 licenses and build any number of apps for them.

  • The per-user subscription plans involve a variable cost component depending on the number of unique users of the app. AppSheet monitors this usage and you, the app creator, can see approximate historical usage statistics for each of your apps on the Activity tab of your Account page. AppSheet warns you when the user limits are reached, and can block access to the app after several warnings.
  • Make certain that you require user authentication for each of your applications. If you fail to do this, AppSheet counts every device that launches the app as a separate guest user.

See also:

Public Publisher Pro plan (per app)

If you chose the public Publisher Pro plan, purchase one app license for each deployed app. For example, if your account has one deployed app, purchase one app license. If your account has three deployed apps, purchase three app licenses.

What subscription plan do I need to share apps with anyone (public access)?

If you want to share publicly accessible apps with users without requiring them to sign-in and you do not have an Enterprise plan, you need to purchase the public Publisher Pro plan.

The Publisher Pro plan is appropriate for apps used at a public event, a public survey, a city guide, or a restaurant menu. The goal is usually for the apps to be used by as many people as possible without restricting access to any specific subset of users.

Choose the public Publisher Pro plan if all of the following are true:

  • You do not need to restrict app access to particular people
  • Your app uses no confidential data
  • You do not need to customize the behavior of the app based on the specific user

Can I subscribe to multiple plans using the same AppSheet account?

Each AppSheet account has a single subscription plan. It is not possible to have some apps in an account associated with one plan and other apps associated with a different plan. To subscribe to multiple plans, you can create additional AppSheet accounts—using different user accounts (such as, Google, Microsoft, etc.)—to add apps to a different type of plan.

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