Assign AppSheet licenses to users

Before people in your organization can share AppSheet apps, they need a license for AppSheet Core or Enterprise. Licensing is user-based.

If you have a Google Workspace edition that includes AppSheet Core, you and other users in your organization automatically have access to an AppSheet Core license. 

If your organization has a Google Workspace edition that doesn't include AppSheet licenses, you can buy an AppSheet Core add-on subscription and assign licenses to users in the Google Admin console. You can assign licenses to all users in your organization or to individual users or organizational units.

It may take up to 24 hours for assigned licenses to be reflected in the AppSheet service.

To share AppSheet apps with authenticated external users (outside of the Google Workspace organization), contact your Google Workspace Sales account representative for assistance with purchasing the required AppSheet licenses. 

Assign AppSheet licenses

Option 1: Assign licenses to individual users

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DirectoryUsers.
3. Check the box next to each user you want to assign a license.
4. At the top, click More Assign licenses, and select AppSheet Core, AppSheet Enterprise Standard, or AppSheet Enterprise Plus.
5. Click Assign.

Option 2: Assign licenses to all users in a spreadsheet

If you’re assigning licenses to a lot of users, you can create a CSV file with the users.

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DirectoryUsers.
3. At the top, click Bulk update users.
4. Click Download User Info in CSV File.
5. Edit the file for each user you want to assign a license. Add the SKU ID for AppSheet Core or Enterprise Standard, or Enterprise Plu in the New Licenses column. Learn more
6. Click Attach CSV File and select the CSV file you updated.
7. Click Upload.

Option 3: Assign licenses to all users in an organizational unit

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DirectoryUsers.
3. At the left, click Users from selected organizational units and select the organizational unit. You can search for an organization in the search field.
4. To select all users in the organization, check the box next to Name.
5. At the top, click More Assign licenses, and select AppSheet Core, AppSheet Enterprise Standard, or AppSheet Enterprise Plus..
6. Click Assign.

Notes:

• When you add new users to the organizational unit, they aren't automatically assigned AppSheet Core or Enterprise licenses.
• Assigning licenses to an organization only gives users in that organization a license. Users in suborganizations aren't assigned a license.
• You can also automatically assign licenses to new users in your organization.

Manage AppSheet licenses

View the users who have AppSheet licenses

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DirectoryUsers.
3. Click Add a filterAssigned licenseAppSheet Core, AppSheet Enterprise Standard, or AppSheet Enterprise Plus.

Remove licenses from individual users or organizational units

1. Sign in to your Google Admin console.

   Sign in using your administrator account (does not end in @gmail.com).

2. In the Admin console, go to Menu  DirectoryUsers.
3. To remove AppSheet licenses from individual users:
   1. Check the box next to each user.
   2. At the top, click MoreRemove licenses.
   3. Select AppSheet Core, AppSheet Enterprise Standard, or AppSheet Enterprise Plus.
   4. Click Remove.
4. If you want to remove AppSheet licenses from all users in an organizational unit:
   1. At the left, click Users from select organizational units and select the organizational unit.
   2. At the top, click MoreRemove licenses.
   3. Select AppSheet Core, AppSheet Enterprise Standard, or AppSheet Enterprise Plus.
   4. Click Remove.

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