On this page
- Streamline team communications
- Manage schedules & tasks
- Share files & collaborate on content
- Meet & present your work
- Use generative AI at work
Streamline team communications
Communicate with your entire team using one email address
When you need to share information with your project team, create a Groups email list. After you add your team to the group, you can send updates and resources to everyone at once using one email address.
Learn how: Get started with Google Groups
Find and organize important email quickly
Working on multiple projects with different teams? Use stars to mark certain email as important, or let Gmail’s Priority Inbox automatically sort and prioritize your messages for you. Then, set up filters and labels for specific projects so it’s easier to find and reply to email.
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Manage schedules & tasks
Manage project or team schedules
Create shared Calendars to keep everyone up to date: project calendars to track milestones, deadlines, and reminders; team calendars for meetings, trainings, and vacations; and more. When you want to see who's available, just layer different calendars and look for open time slots.
Learn how: Tips to share calendars
Track, update, and collaborate on project tasks
Create dynamic project plans and Gantt charts in Sheets to manage your projects, assignments, and deadlines. Team members across the globe can update their progress directly in the spreadsheet so it's always up to date.
Learn how: Get started with project plans in Sheets
Share files & collaborate on content
Create and collaborate on documents
Create meeting agendas, project proposals, executive reports, and more in Docs. You can edit documents together in real time, chat within files, and get targeted feedback using comments and suggestions. Use the revision history feature to see who made which changes and when, or to revert to earlier versions.
Learn how: Get started with Google Docs
Build a project website
Build a Sites project hub to keep updates, timelines, deliverables, calendars, and documents in one place. Now your team has an organized one-stop destination for all important project information that anyone can access anytime, from any device.
Learn how: Get started with Google Sites
Securely store and share digital assets
Store your project documents, images, and other files in Drive or a shared drive and share them with your team. Drive's sharing and access controls make working together simple and secure. Any changes you make sync to the cloud where everyone can see up-to-date content.
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Meet & present your work
Create impactful presentations
Create a Slides presentation to share your vision, establish key deliverables, and show your project's impact with graphs and charts. Use Gemini for Google Workspace to generate graphics and slides that you can use as a starting point.
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Prepare team members for meetings
Let team members preview relevant files before a meeting so everyone comes prepared to contribute ideas. Send a meeting invite in Calendar, and attach documents, spreadsheets, presentations, and other discussion items.
Learn how: Get started with Calendar
Hold video meetings with your team
Hold Google Meet video meetings with remote team members any time, from any device that supports the requirements for using Meet. Your team can save money and time on travel, but still get all the benefits of face-to-face contact. If you work with a distributed team, use built-in screen sharing during a video meeting to present to remote team members.
Learn how: Get started with Google Meet
Use generative AI at work
If your organization supports it, you can use the artificial intelligence add-on, Gemini for Google Workspace. Use Gemini directly in Google Workspace apps like Docs, Sheets, Slides, Meet, Vids, and Gmail, to help you write, visualize, organize, and connect. You can also use Gemini as a standalone experience at gemini.google.com.
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