Get started with Calendar

2. Respond to and manage events

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Calendar

RSVP to invitations to let people know whether you're going to an event. Add a note or suggest a different time for an event.

In this section:

2.1 Reply to an invitation
2.2 Update an existing event
2.3 Check guest attendance
2.4 Delete an event
2.5 Restore a deleted event

2.1 Reply to an invitation

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When you get an invitation to an event, it appears on your calendar. If you subscribe to email notifications, you get invitations by email as well. If you're using Gmail, you can respond to the invitation right from the email.

  1. In the calendar grid, click the event.
  2. At the bottom next to Going?, click Yes, No, or Maybe.
Tip: To respond to the event from Gmail, open the email and next to Going?, click Yes, No, or Maybe. 

Propose a new time or add a note

  1. Click the event.
  2. In the bottom-right corner, click the Up arrow  and choose an option.
    • Add note—Enter your message, optionally change your event response, and click Send.
    • Propose a new time—On the left, choose the day and time, optionally add a message, and click Send proposal.

Note: All guests can propose a new time, except for events with more than 200 guests or all-day events.
See Manage large events in Calendar.

Reply to an event from a forwarded invitation:

Guests can forward a meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request.

If you get a forwarded invite by email, you can respond from the email.

  1. In Gmail, point to the email and click RSVP. 
  2. Click your response.
Respond to a calendar event

2.2 Update an existing event

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You can invite more guests and change the meeting location.

  1. In the calendar grid, click the event and then Edit Edit.
  2. To invite more guests, change the meeting location, or add attachments, make your changes and click Save.
Note: If the event organizer hasn’t given you edit permissions, you can't make changes to the event time or its duration.
Save event updates

2.3 Check guest attendance

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If you need to track attendance for your event, you can instantly see who’s accepted or declined your invitation, and who’s proposed a new meeting time.

  1. In the Calendar grid, click the event.
  2. Go to the Guests field to see a list of responses from your guests. You might have to click the Down arrow Down arrow to see the responses.

Respond to a proposed new meeting time request:

  1. In the Calendar grid, click the event.
  2. In the Guests section, go to the proposal and click Review proposed time.
  3. To accept the new proposed time, click Save.
  4. (Optional) To notify guests about the new meeting time, click Send.
Check attendance

2.4 Delete an event

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If you delete an event, it remains in a calendar’s trash for approximately 30 days. After 30 days, it’s permanently deleted, but you can permanently delete it before that if you want.

Delete an event:

  1. In your calendar grid, click the event,
  2. Click Delete Delete.

Permanently remove a deleted event:

  1. Click Settings Settingsand thenTrash.
  2. Check the box next to the deleted event and click Delete Delete.
  3. (Optional) To permanently remove all events in your trash, at the top right, click Empty trash.
 

2.5 Restore a deleted event

You have approximately 30 days to restore an event that you deleted by mistake.

  1. Click Settings Settingsand thenTrash.
  2. Check the box next to the deleted event and click RestoreRestore.
Restore deleted events

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