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RSVP to invitations to let people know whether you're going to an event. Add a note or suggest a different time for an event. |
In this section: |
Reply to an invitation
When you get an invitation to an event, it appears on your calendar. If you subscribe to email notifications, you get invitations by email as well. If you're using Gmail, you can respond to the invitation right from the email.
- In the calendar grid, click the event.
- At the bottom next to Going?, click Yes, No, or Maybe.
Propose a new time or add a note
- Click the event.
- In the bottom-right corner, click the Up arrow
and choose an option.
- Add note—Enter your message, optionally change your event response, and click Send.
- Propose a new time—On the left, choose the day and time, optionally add a message, and click Send proposal.
Note: All guests can propose a new time, except for events with more than 200 guests or all-day events.
See Manage large events in Calendar.
Reply to an event from a forwarded invitation:
Guests can forward a meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request.
If you get a forwarded invite by email, you can respond from the email.
- In Gmail, point to the email and click RSVP.
- Click your response.
Update an existing event
You can invite more guests and change the meeting location.
- In the calendar grid, click the event
Edit
.
- To invite more guests, change the meeting location, or add attachments, make your changes and click Save.
Check guest attendance
If you need to track attendance for your event, you can instantly see who’s accepted or declined your invitation, and who’s proposed a new meeting time.
- In the Calendar grid, click the event.
- Go to the Guests field to see a list of responses from your guests. You might have to click the Down arrow
to see the responses.
Respond to a proposed new meeting time request:
- In the Calendar grid, click the event.
- In the Guests section, go to the proposal and click Review proposed time.
- To accept the new proposed time, click Save.
- (Optional) To notify guests about the new meeting time, click Send.
Delete an event
If you delete an event, it remains in a calendar’s trash for approximately 30 days. After 30 days, it’s permanently deleted, but you can permanently delete it before that if you want.
Delete an event:
- In your calendar grid, click the event,
- Click Delete
.
Permanently remove a deleted event:
- Click Settings
Trash.
- Check the box next to the deleted event and click Delete
.
- (Optional) To permanently remove all events in your trash, at the top right, click Empty trash.
Restore a deleted event
You have approximately 30 days to restore an event that you deleted by mistake.
- Click Settings
Trash.
- Check the box next to the deleted event and click Restore
.
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