View or edit group details

This article is for G Suite administrators. To manage your own groups, visit the Google Groups help.

As a G Suite Groups administrator, you can view information about all your organization's groups in the Admin console. This information includes group names, email addresses, descriptions, aliases, members, and access settings. Learn more about the Admin console.


Open all  |   Close all


Group name, email, description & alias

Rename a group
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    If you don't see Groups on the Home page, at the bottom, click More controls.

  3. Click the name of a group.
  4. On the left, click Rename Group.
  5. Enter a new name and click Rename.
Change a group's email address, description, or alias
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    If you don't see Groups on the Home page, at the bottom, click More controls.

  3. Click the name of a group.
  4. Click Group information.
  5. To edit group information, click Edit Edit in the upper right across from Group details or Aliases. Learn more about editing email aliases

Welcome message & group type

Add or change a group's welcome message

This feature requires turning on Google Groups for Business.

Welcome messages are automatically sent to people when they join the group.

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left under the group name, do one of the following:
    • To create a message, click Add welcome message, create your message, then click Save.
    • To change the message, click Edit welcome message, make your changes, then click Save.
    • To remove the message, click Clear welcome message, then click OK.  
Change a group's type

This feature requires turning on Google Groups for Business.

You can change your group type to take advantage of features available to different types of groups. If Groups for Business is off, you can only create mailing list type groups and groups used for access and security.

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. Near the top right, click Manage group.
  5. In the menu at the left, go to Informationand thenAdvanced.
  6. In the Select a group type list, choose a group type.
  7. Click Save.

Members

Add members to groups

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the Users list, find the user. If you need help, see Find a user account.
  4. Click the user’s name to open their account page.
  5. Click Groups.
    Add Groups
  6. Click Add Add.
  7. Search for a group by entering the first few characters of its name or email address. When you see the group you want, select it.
  8. (Optional) To add the user to an additional group (or groups), search for and select the group.
  9. When you finish selecting groups, click Add.
  10. (Optional) To change a user’s role in a group, do the following:
    • Under Role, click the Down arrowDown Arrow and thento select the new role.
    • Click Save.
Remove members from groups
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    If you don't see Groups on the Home page, at the bottom, click More controls.

  3. Click the name of a group, then click the Members section.
  4. ​Point to the member you want to remove and click Remove.
  5. Click Remove Member to confirm.
Change a member's role
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    If you don't see Groups on the Home page, at the bottom, click More controls.

  3. Click the name of a group, then click the Members section.
  4. (Optional) To filter the list of members, at the top, click Add a filter and select a filter. Enter text to search and click Apply to filter further.
  5. Under Role for the user you want to change, click the Down arrowDown Arrow and thento select the new role.
  6. If you want to change the role for any other users, repeat the steps.
  7. At the bottom, click Save.
Change permission settings for a group role

A group's access level setting determines which permissions apply to each group role—that is owners, managers, and members. 

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.

    If you don't see Groups on the Home page, at the bottom, click More controls.

  3. Click the name of a group.
  4. Click Settings.
  5. Change the settings for roles as needed.
  6. Click Save.

Access settings

Change access settings

As a G Suite Groups administrator, you can edit group access settings in the Admin console. Access settings control what group members can do in a group, based on their role and your organization's sharing options.

  1. Go to the group detail page.
  2. Click Settings to see the tasks that can be performed by members, owners, or managers.
  3. Scroll down on the page to see who can join the group and whether external members are allowed. 
  4. To edit access settings, click Edit Edit in the upper right of the Access type section.
  5. In the Access type section, click the table cells to change access settings. If the settings have been customized, click Custom at the top of the page to see preconfigured settings, such as Public and Restricted. 

    Setting

    Description

    Access type

    Select a preconfigured access type or choose settings manually:

    • Public—Open to anyone in your organization. Depending on your settings, it can also be open to people outside your organization. Groups with the Public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites.
    • Team—Open to a specific team in your organization. Select this setting to create a group for a specific internal department or team.
    • Announcement only—Used to broadcast information to a group. For example, use this setting for a group that receives company news.
    • Restricted—A private group setting for employees who share private or sensitive information.
    • Custom—Shows that settings have been manually configured.

    Access settings

    Choose settings for each group of users:

    • Contact owners—Who is allowed to email group owners directly.
    • View members—Who is allowed to view group members.
    • View topics—Who is allowed to view topics posted in the group. External members can only view topics if Groups for Business sharing options are set to Public on the Internet.
    • Publish posts—Who is allowed to publish messages to the group. To allow people outside your organization to post messages to the group, check the External box in the Publish posts row.

    Membership settings

    Choose whether group members who have the owner, manager, or member role can add people to the group directly, invite people to join the group, and approve requests to join the group.

    Who can join the group

    Choose how to add people to the group:

    • Anyone in the organization can ask—People in the organization must ask and then be approved before they can join the group
    • Anyone in the organization can join—People in the organization can add themselves to the group directly
    • Only invited users—People can join the group only if they’re invited 

    Allow members outside your organization

    Turn this setting off to prevent external people from being added to the group. Or turn the setting on to allow external people in the group.

    Note: G Suite Groups administrators can always add external people to groups from the Admin console regardless of this setting.

    • To remove access, click cells that have check marks.
    • To add access, click cells that are empty.
    • Light-shaded cells can't be changed.
    • Dark-shaded cells can be changed.
  6. Click Save.

Related topics

Was this helpful?
How can we improve it?