Manage group members

View, add, or remove group members


This article is for G Suite administrators. To manage your own groups, visit the Google Groups help." "

As a G Suite Groups administrator, you can add members to, or remove them from, any Google groups created in your organization.

You and anyone with permission to add group members can add members to a group directly or send invitations to join the group. 

View or add group members

Using the Admin console

Note: To add a service account to a group, see either:

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. In the Users list, find the user. If you need help, see Find a user account.
  4. Click the user’s name to open their account page.
  5. Click Groups.
    Add Groups
  6. Click Add "".
  7. Search for a group by entering the first few characters of its name or email address. When you see the group you want, select it.
  8. (Optional) To add the user to an additional group (or groups), search for and select the group.
  9. When you finish selecting groups, click Add.
  10. (Optional) To change a member role in a group, do the following:
    • Under Role, click the Down arrow""and thenselect the new role.
    • Click Save.
Using new Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left, click Members.
  5. At the top, click Add members.
  6. To directly add members:
    1. Under Group members, Group managers, or Group owners, enter the email addresses of people to add.
    2. (Optional) To add a welcome message to the email notification for new members, enter a message.

    3. Under Subscription, set how the new members will get email from the group:
      • All email.
      • Digest.
      • Abridged.
      • None.
    4. Click Add members.
  7. To send potential members invitations to join the group:
    1. Turn off Directly add members.
    2. Enter the email addresses of people to invite.
    3. (Optional) Enter an invitation message.
    4. Click Send invites.

Using classic Groups

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. Above the topic list on the right, click Manage members.
  5. To directly add members:
    1. On the left, click Members and then Direct add members.
    2. Enter the email addresses of the people to add.
    3. (Optional) Enter a welcome message.
    4. Set how members will get email from the group.
    5. Click Add.
  6. To send potential members invitations to join the group:
    1. On the left, click Members and then Invite members.
    2. Enter the email addresses of people to invite.
    3. (Optional) Enter an invitation message.
    4. Click Send invites.

Add multiple group members from the Admin console

Choose users from a list
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Users.
  3. Check the box next to each user that you want to add to a group.

    Tip: If all users belong to the same organizational unit, on the left, select the organizational unit. If necessary, at the top left, click Open""to see the organizational tree. Learn more about the organizational structure.

  4. At the top, click Moreand thenAdd selected users to groups.
  5. Enter the first few characters of the group name or email address to search for it. 
  6. Select the group.
  7. (Optional) To add the users to an additional group, search for and select the group.
  8. Click Add.
Enter the members' email addresses
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a groupand thenMembers.
  4. Point to Add "" and click Add members.
  5. For users or groups, enter the first few characters of their email address. When you see the user or group you want, select them.
    For service accounts, enter the entire email address.
  6. Repeat the previous step to find more members.
  7. Click Add to group.

All new members get the Member role and the All email subscription.

Upload members from a CSV file
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a groupand thenMembers.
  4. Point to Add "" and click Bulk upload members.
  5. Complete a comma-separated values (CSV) file for your group. Make sure you format the CSV file correctly (see below). 

    Tip: You can click the link to download a blank CSV template. To see a completed file, click the member list CSV file link.

  6. Click Attach CSV; then navigate to your CSV file and open it.
  7. Click Upload.

Format your CSV file

  • Include headers in your CSV file. Headers are case-sensitive. 
  • Maximum CSV file size is 35 MB.
  • Maximum number of records per file is 150,000.

    If your file is larger or has too many records, open it in your spreadsheet program, split the table into separate files, and save each one as a CSV file. Make sure you include the column headings row in all CSV files.

CSV file example

Header: Group Email [Required],Member Email,Member Type,Member Role
Entry: yourgroup@email.com, membername@email.com,USER,MEMBER 

CSV header Details
Group Email The email address of the group; required field.
Member Email  The email address of the group or user. Leave this field empty if you specify the CUSTOMER member type.
Member Type

The type of member. Member Types include:

  • USER: Used to add a single user.
  • GROUP: Used to add a Google Group.
  • CUSTOMER: Used to add all users in the organization. If you use this Member Type, leave the Member Email field empty. 
  • SERVICE_ACCOUNT: Used to add a service account.
Member Role The role of the group or user. Enter MEMBER, MANAGER, or OWNER. Learn more about member roles
Member Name             

The member's name; available for internal members only. External member names are not displayed in the Google Admin console.

Note: The Member Name column appears in a list of downloaded members, but doesn't appear in the CSV template. Also, you can't add an external member name, or change internal member names, by uploading a CSV file that includes a Member Name header and member names.

   
Add all organization users to your group from the admin console

As a G Suite Groups administrator, you can add all your organization's users to groups. This is useful for organization-wide mailing lists and announcements.

Users are added as a single member, called All members in the organization. Members are added or removed automatically. There's no need to add or remove members manually. In addition, you can edit the group’s access settings or delete the group.

If multiple domains are associated with your organization's managed Google Account, the group includes all users in all your domains.

Note: Only administrators can create organization-wide groups.

Add all organization users to a group

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a groupand thenMembers.
  4. Point to Add "" and click Add members.
  5. At the bottom of the Add members box, click Advanced.
  6. Check the Add all current and future users of your organization to this group box.
  7. Click Add to group.

Notes:

  • Any organization users already in the group still appear as individual members, even though they are also part of the All members in the organization member. You can delete the individual members manually. Learn how to remove group members.
  • To prevent spam from being sent to everyone in your organization, allow only group owners and managers to send messages to organization-wide groups. To designate an owner or manager of an organization-wide group, add the user individually and then assign the role. Learn how to assign roles.
  • If the group is invited (or already invited) to any Google Calendar events, [your-domain]@allusers.d.calendar.google.com is listed as a guest. Your entire organization can receive invitations to such events. Learn about sharing calendar invites.
  • Admins might also see the allusers address in audit logs and reports. Learn about audit logs.  
  • Suspended users are included in organization-wide groups, but they don't receive messages sent to the group while they're suspended. When the account is no longer suspended, the user will receive group messages. Learn how to restore suspended accounts.
  • You won't see organization-wide groups in the Groups section of a user's account page.

Remove members from a group 

If you remove a member from a group, they no longer receive email addressed to the group. Removing a member does not delete the user's account. Also, if you remove the group owner, the group still works. As an administrator, you can manage the group or assign ownership to another user.

Remove a single member using the Admin console
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a groupand thenMembers.
  4. Point to the member that you want to remove and click Remove.
  5. Click Remove Members to confirm.
Remove multiple members using the Admin console
  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to Groups.
  3. Click the name of a groupand thenMembers.
  4. Check the boxes next to the members you want to remove and click Remove members " ".
  5. Click Remove Members to confirm.
Using new Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left, click Members.
  5. Point to each member you want to removeand thencheck the box next to their name.
  6. At the top right, click Remove member ""and thenOK to confirm.
Using classic Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. Above the topic list on the right, click Manage members.
  5. For each member you want to remove, check the box next to their name.
  6. At the top, click Actionsand thenRemove from group.
  7. Click Remove to confirm.

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