Decide what permissions apply to group roles

You can decide what each member of a group can do depending on the group role that they’re assigned. For example, you might want a public group that’s open to anyone in your organization. You might also allow the members to invite people outside of your organization to the group. You can also restrict access and permissions for groups that handle confidential information. Access and permissions differ depending on whether your organization uses Google Groups for Business.

Access level settings

The following access level settings are available when you create a group in the Google Admin console:

  • Public—Open to anyone in your domain. Depending on your settings, it can also be open to people outside your domain. Groups with the public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites. 
  • Team—Open to a specific team in your domain. Select this setting to create a group for a specific internal department or team.
  • Announcement-only—Used to broadcast information to a group. For example, use this setting for a group that receives company news.
  • Restricted—A private group setting for employees who share private or sensitive information.

We use Groups for Business

What each setting allows
  Join the group Send messages View the members list* Invite new members View the discussion archive
Public Anyone in your domain Anyone in your domain Anyone in your domain Owners, managers, and members Anyone in your domain
Team No one—only owners and managers can add members Anyone in your domain Anyone in your domain Owners and managers Anyone in your domain
Announcement-only Anyone in your domain Owners and managers Owners and managers Owners, managers, and members Anyone in your domain
Restricted Anyone in your domain Owners, managers, and members Owners, managers, and members Owners and managers Owners, managers, and members

*These group roles can view the members on the group's Members page in your Groups directory. 

Allow people from outside your domain to access the group

Allows anyone on the internet to join the group, send messages, and view the discussion archives. The members' list isn't displayed in calendar invitations that external users create, unless you change this in the group's access level settings.

  1. Set your Groups for Business sharing options to Public on the Internet
  2. When you create your group, select the Public access level setting.
  3. Check the Also grant this access to anyone on the internet box. 
  4. Click Create
Allow people from outside your domain to contact the group

Allows people from outside your domain to contact your public-facing departments or teams. The members' list isn't displayed in calendar invitations that external users create, unless you change this in the group's access level settings.

  1. Set your Groups for Business sharing options to Group owners can allow incoming email from outside this domain
  2. When you create your group, select the Team access level setting.
  3. Check the Also allow anyone on the Internet to post messages box.
  4. Click Create
Apply custom settings

You can set custom access settings after you have created a group. Select this option to choose your own access levels for a group. You can specify who can do tasks, such as add and view members, publish posts, or contact group owners. For details, see Change access level settings for a group

We don't use Groups for Business

If Groups for Business is turned off and you later turn it on, a group automatically receives all the features that correspond to Groups for Business. For details, see We use Groups for Business.

What each setting allows
  Send messages View the members list*
Public Anyone on the Internet Anyone in your domain
Team Anyone in your domain Anyone in your domain
Announcement-only Owners Owners
Restricted Owners and members Owners and members

*These group roles can view the members on the group's Members page in your Groups directory. 

Apply custom settings

You can set custom access settings after you have created a group. You can specify who can send email to the group and who can display the group's members list in calendar invitations.  Learn more about changing access level settings for a group

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