Decide what permissions apply to group roles

You can control what each member of a group can do by assigning them a role, such as owner, manager, or member. Options for managing roles depend on whether:

  • You use Google Groups for Business (referred to as Google Groups or groups.google.com)
  • You create groups only in the Administrator console

We use Groups for Business

Access level settings

The following access level settings are available when you create a group in the Google Admin console:

  • Public—Open to anyone in your domain. Depending on your settings, it can also be open to people outside your domain. Groups with the public setting might get more spam messages. Malicious senders often send spam to email addresses they find on public websites. 
  • Team—Open to a specific team in your domain. Select this setting to create a group for a specific internal department or team.
  • Announcement-only—Used to broadcast information to a group. For example, use this setting for a group that receives company news.
  • Restricted—A private group setting for employees who share private or sensitive information.
  • Custom—Shows that settings have been configured manually.

What each setting allows
  Join the group Send messages View the members list* Invite new members View the discussion archive
Public Anyone in your domain Anyone in your domain Anyone in your domain Owners, managers, and members Anyone in your domain
Team No one—only owners and managers can add members Anyone in your domain Anyone in your domain Owners and managers Anyone in your domain
Announcement-only Anyone in your domain Owners and managers Owners and managers Owners, managers, and members Anyone in your domain
Restricted Anyone in your domain Owners, managers, and members Owners, managers, and members Owners and managers Owners, managers, and members

*These group roles can view the members on the group's Members page in your Groups directory. 

Allow people from outside your domain to access the group

Allows anyone on the internet to join the group, send messages, and view the discussion archives. The members' list isn't displayed in calendar invitations that external users create, unless you change the group's access level settings.

  1. Set your Groups for Business sharing options to Public on the Internet
  2. When you create your group, select the Public access level setting.
  3. Check the Also grant this access to anyone on the internet box. 
  4. Click Create
Allow people from outside your domain to contact the group

Allows people from outside your domain to contact your public-facing departments or teams. The members' list isn't displayed in calendar invitations that external users create, unless you change the group's access level settings.

  1. Set your Groups for Business sharing options to Group owners can allow incoming email from outside this domain
  2. When you create your group, select the Team access level setting.
  3. Check the Also allow anyone on the Internet to post messages box.
  4. Click Create
Apply custom settings

After you create a group, you can specify who can add members, publish posts, or contact group owners. For details, see Change access level settings for a group

We only create groups in the Admin console

Note: If Groups for Business is turned off and you later turn it on, groups automatically receive all the features that correspond to Google Groups for Business. For details, see We use Groups for Business.

What each setting allows
  Send messages View the members list*
Public Anyone on the Internet Anyone in your domain
Team Anyone in your domain Anyone in your domain
Announcement-only Owners Owners
Restricted Owners and members Owners and members

*These group roles can view the members on the group's Members page in your Groups directory. 

Apply custom settings

After you create a group, you can specify who can send email to the group and who can display the group's members list in calendar invitations. Learn more about changing access level settings for a group

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