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Preview search results

When you search for messages or files in Google Vault, your results appear in a list on the Search page. The list shows the following for each message or document: The Subject of the search result, the Owner of the result, and the Date it was created.

Previewing email or chat messages

When you open an email or chat message, the message's entire conversation is displayed. Messages that contain the text of your search query are expanded, and messages that do not contain the query are collapsed. Click the heading of a message to expand or collapse it.

Note: Vault includes the entire thread when you're previewing search results. However, only the messages that match your search terms are included when you export. Go back and modify your search terms if you need to export additional messages from the thread. 
  • To view basic header information for a message, click show details. Basic message details:
    • From
    • To
    • Date
    • Subject
    • System labels—Shows the status of the message in the user's account:
      • Unread
      • Inbox
      • Spam
      • Sent
      • Opened
      • Draft
      • Trash
      • Deleted
      • Chats
    • User labels—Shows any labels applied to the message by the user.
  • To view a message in its entirety, including all header information, click original.
  • To print an individual message, click print.
  • To print all messages in a conversation, click Print all.
  • For messages with attachments, you can Download the attached files. For some file types (such as .docx, .ppt, and .pdf) you can View the attachment without downloading it. 

Previewing a Drive result

After you search for files, your results appear on the Search page and include the title, owner, and last modified date of each document.

There are several known issues related to previewing files in Drive. Learn more.

This table shows how Vault handles different file types.

  Search Preview Export
Google Files

Title

Content

Metadata

Docs

New Sheets

Old Sheets

Slides

Drawings

Forms

Yes
User-uploaded files

Title

Content (text-based file types only)

Metadata

Most common file types Yes
Comments Partial No

Docs

New Sheets

Old Sheets

Suggested edits No No No
Revision history No No No
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