You can schedule a video meeting in Google Calendar to use a Google meeting room hardware device, such as a Chromebox, Chromebase, or Google Meet hardware. The people that you invite get the details that they need to join the meeting from a room or their device. You can find a link to the meeting in the event in Calendar or on the screen when you join the meeting.
To add guests from other organizations to a Google meeting room hardware meeting, simply add them as you would any other guest.
Depending on your edition of G Suite, Google Meet supports 100–250 participants per video meeting.
Before you begin
Before you create a video meeting in Meet hardware, make sure the following steps are complete.
- Verify that the G Suite requirements are complete, and that you can create Google Calendar events for all Google meeting room hardware that will be included in the video meeting.
- Your organization must use G Suite and Google Calendar.
- Microsoft Outlook events (or events from other calendaring systems) are not supported.
- Associate each Google meeting room hardware device with a calendar resource on the same domain where the device is installed.
- For example, a device installed in myorgA.com must be associated with a calendar resource in myorgA.com. A device installed in externalcompanyB.com must be associated with a calendar resource in externalcompanyB.com.
- To verify this, a user in each organization should sign in to the Google admin console for their organization's domain name and:
- Click Device Management.
- Click Google Meet hardware.
- Select a device name.
Verify that in the Assign a calendar section, a device is listed.
For example: Assigned to: Mtn-View-01-Cfm
Schedule a video meeting
Note: All new calendar events that you create include a meeting link.
- Verify your organization's domain
- Participants allowed per G Suite edition
- Invite a guest from another organization
- Add people to a video meeting
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