Set up mail delegation

You can grant access to your Gmail account by adding a delegate. This person can read, send, and delete messages for you.

Add or remove a delegate

Add a delegate

You can add up to 10 delegates. If you're using Gmail through your work, school, or other organization, you can add up to 25 delegates. There's no limit to the number of accounts you can be a delegate for.

  1. On your computer, open Gmail. You can't add delegates from the Gmail app.
  2. In the top right, click Settings Settings.
  3. Click Settings.
  4. Click the Accounts and Import tab.
  5. In the "Grant access to your account" section, click Add another account. Note: If you’re using Gmail through your work or school, your organization may restrict email delegation. If you don’t see this setting, contact your admin.
  6. Enter the email address of the person you want to add.
  7. Click Next Step and then Send email to grant access.

The person you added will get an email asking them to confirm. It may take up to 24 hours for you to see them as a delegate after they confirm.

Note: The invitation expires after a week.

Remove a delegate
  1. On your computer, open Gmail. You can't set up delegates from the Gmail app.
  2. In the top right, click Settings Settings.
  3. Click Settings.
  4. Click the Accounts and Import tab.
  5. In the "Grant access to your account" section, click Delete next to the account you want to remove.

What your delegate can do

Delegates can do things like:

  • Send or reply to emails that were sent to you. When they send a message, their name will show along with yours. For example, the sender will show as "Your name (sent by John Smith)."
  • Read messages sent to you
  • Delete messages sent to you
  • Manage your contacts

Delegates can't do things like:

  • Chat with anyone for you
  • Change your Gmail password
  • Change your Gmail account settings

Troubleshoot problems

There's a delegate on my account that I didn't add

If there's a delegate on your account that you didn't add, change your password immediately. Your account may have been accessed by a hacker through phishing or malware.

I can't add a delegate

If you're adding a delegate at your work, school, or other organization, you can only add other people in your organization as your delegate.

If the person is in your organization but you can't add them, ask your admin to set up your group's MX records.

I have a delegate, and got locked out of my account

If you have multiple people at your organization signing in to the same Gmail account from various locations, Gmail might temporarily lock down your account.

Vivian is a Gmail expert and the author of this help page. Leave her feedback about this help page.

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