Switching to Docs from Microsoft Word

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In the past, you might have used the consumer version of Microsoft® Word® outside of work. Now that you have Google Docs, here are some tips to begin using it as your new word processor.

Get Docs: docs.google.com | Android app | iOS app

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Comparison at a glance

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In Word... In Docs...
Share your document using Microsoft® SharePoint® or OneDrive®
Share your document from Docs
  1. From a document, click Share.
  2. Under People, enter the email address of the person or group you want to share with.
  3. Click Edit Edit and choose the access level.
  4. Click Send.

 

For more details, see Get started with Docs

Share your document with Word users

  1. From a document, click File > Email as attachment.
  2. Under Attach as, choose the format (Word, PDF, etc.).
  3. Enter the email address, subject, and message.
  4. Click Send.

 

For more details, see Work with Microsoft Office files.

Collaborate in real-time in Word Online
Collaborate in real-time in Docs

When you share a document, depending on their access, collaborators can edit documents, add comments, and assign tasks.

  • To track changes, at the top right, click the Down arrow Down Arrow. From the menu, set the mode to Suggesting.
  • To add and assign a comment:
  1. Select the text you want to comment on.
  2. Click Add comment Add comment.
  3. To assign a comment to someone, enter + and the person’s email.
  4. Enter your comment, then click Comment.

 

Access version history in SharePoint or OneDrive
Access version history in Docs
  1. Select Fileand thenVersion historyand thenSee version history.
  2. Click a time stamp to see a previous version of the file.
  3. (Optional) Do any of the following:
    • To make a previous version the active version, at the top, click Restore this version.
    • To name a previous version, click More Moreand thenName this version.
    • To make a copy of a previous version, click More Moreand thenMake a copy.

For more details, read See changes to your Drive files and folders.

 

Track recent activity in a document
Track activity in a document

From a document you own or have edit access to, click Tools > Activity dashboard.

For more details, see See changes to your Drive files and folders.

Open a Word document
Open a Word document
  1. In Drive, double-click a Word file.

    A preview of your file opens.

  2. At the top, click Open with Google Docs.

Any changes you make are saved to the original Microsoft Office file.

For more details, see Work with Microsoft Office files.

 

Access a document offline in OneDrive
Access a document offline in Drive
  1. Install the Google Docs Offline extension.
  2. In Drive, click Settings Settingsand thenSettings.
  3. In the Offline section, check the Create, open, and edit your recent Google files while offline box.
  4. Click Done.
  5. Right-click a file and turn on Available offline.

To learn how to access files offline from your desktop or mobile, see Access stored Drive files without the internet.

Save a document automatically in SharePoint or OneDrive or turn on AutoRecover
Save a document automatically in Drive
Your document saves automatically in Drive as you work, so you don’t need to click Save.
Add images to your document
Add images to your document

You can drag and drop images from your computer into your document. Or, click Insertand thenImage and choose an image from Google Drive, Google Photos, the web, and more.

For more details, see Add and edit images.

Add an Excel chart to your document
Add a Sheets chart to your document
  1. In Sheets, select the chart you want to copy.
  2. At the top right, click More Moreand thenCopy chart.
  3. In Docs, right-clickand thenPaste
  4. Click Paste.

For more details, see Insert and edit charts.

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