See changes to your Drive files and folders

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Tips

If you’re collaborating with several people on a single file, it can be difficult to pinpoint who made certain changes and when. Keep track of changes in shared files by identifying changes and who made them. You can also revert to a previous version.

See all changes to a file or revert to a previous version" "

  1. In Google Drive, open your file.
  2. From Docs, Sheets, or Slides, select Fileand thenVersion historyand thenSee version history.

    Note: You need Owner or Can edit access to the file.

  3. Click a timestamp to see a previous version of the file. Below the timestamp, you’ll see:
    • Names of people who edited the document.
    • A color next to each person’s name. The edits they made appear in that color.
  4. (Optional) Do any of the following:
    • Click Restore this version to make it the active version.
    • Click MoreMoreand thenName this version to name a previous version. 
    • Click MoreMoreand thenMake a copy to create a copy of a previous version.

See what's changed since you last opened a file" "

  1. In Google Drive, open your file.
  2. If there are new changes to a document, you can do one of the following options:
    • Next to the menu bar, click See new changes.
    • Click Fileand thenSee new changes.
  3. At the top, use the arrows to scroll through the list of changes. Added text is highlighted, and deleted text has a strikethrough.
  4. (Optional) To see your document’s entire revision history, in the top corner, click See revision history.
  5. (Optional) To go back to the original view, click the back arrow at the top.

See who's viewed your file or who you've shared it with" "

  1. In Docs, Sheets, or Slides, open the file.

    Note: You will need to have edit access for the file to see the Activity dashboard data.

  2. Click Toolsand thenActivity dashboard.
  3. You can see information about the activity on your file, including:
    • Shared with tab: Shows people you’ve shared the file with. You can also email collaborators.
    • All viewers (organization) tab: Shows people in your organization who have viewed the file.
    • Viewer trend tab: Shows a chart of viewers over time.
  4. (Optional) If you don’t want your view history to appear in Activity dashboard, click Privacy Settings and choose an option:
    • Turn off view history for all files: Under Account setting, turn off Show my view history for all Docs, Sheets and Slides files.
    • Turn off view history for one file: Under Document setting, turn off Show my view history for this document.
  5. Click Save.

Note: This feature is available for G Suite Business and Enterprise users only (when G Suite administrator permissions allow).

See who commented, edited, moved, or shared a file" "

  1. In Drive, at the top right, click View details Information.
  2. The Activity tab is automatically selected and all the activity for My Drive is listed. For each activity, the details include:
    • The file or folder affected
    • The user that made the change
    • The date and time of the activity
    • Any other users affected by the activity
  3. In My Drive, select any item to see specific details.

See changes in a shared drive" "

  1. Open Google Drive and on the left, select a shared drive.
  2. At the top right, click View details Info icon.
  3. Click Activity.
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