Switching to Gmail from Microsoft Outlook
Overview: Differences at a glance
Now that you've switched from Microsoft® Outlook® to G Suite, learn how to use Gmail as your new mail program.
What you need:
|In Outlook...||In Gmail...|
|View messages and their replies by default as individual entries in your Inbox||Group messages and their replies by default in conversation threads so you see multiple related messages in one view|
|Create multiple signatures||Use Canned Responses|
|Spell check automatically while composing||Check spelling after composing|
|Attach and forward multiple messages||Forward all or select messages in a conversation thread|
|Delete messages, typically to save space||Archive messages to declutter your inbox|
|Sort messages by sender, date, or size||Find messages by sender, date, topic, and more using Gmail|
|Organize messages in folders||Tag messages with labels|
|Assign color categories to messages||Color-code your labels|
|Flag important messages||Star or add markers to important messages|
|Manage incoming email with rules||Manage incoming email with filters|
|Flag messages for follow-up||Add messages to your tasks list or a Follow Up label|
|Get desktop mail notifications via Desktop Alerts||Enable desktop notifications in Chrome|
|Share a mailbox||Delegate your mailbox to individuals or use Google Groups to share more broadly|
Table of contents
Was this helpful?
How can we improve it?