In this section:
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6.1 Start or join video meetings
You can start or join video meetings with Google Meet in Gmail.
Start a video meeting
- Open Gmail and in the sidebar, click Meet
New meeting.
Note: If you don't see Meet in Gmail, check your Gmail settings. - In the Share your new meeting window, click Join now.
- If you want to join using your computer’s camera for video and microphone for audio, click Join now.
- If you want to dial in by phone, click Join and use a phone for audio and follow the on-screen prompts.
You can use this feature only if your organization supports it. For help, contact your administrator.
If you join by phone, you can still use your computer for video. For details, see Use a phone for audio in a video meeting.
Join a video meeting
- Open Gmail and in the sidebar, click Meet.
- Choose an option:
- Click Join a meeting and enter a meeting nickname or code
Join.
- To join a scheduled meeting, point to a meeting under My meetings
Join now.
- Click Join a meeting and enter a meeting nickname or code
6.2 Use Google Chat in Gmail
If you have a quick or urgent question, you can send a direct message to someone instead of an email. In Gmail, you can start a Chat conversation right from your inbox.
Turn Chat on or off in Gmail
- On your computer, open Gmail.
- At the top right, click Settings
See all settings.
- At the top, click Chat and Meet.
- Next to “Chat,” to turn Chat on or off in Gmail, select Google Chat or Off.
- Click Save Changes.
Send a direct message to someone
- Go to Google Chat or your Gmail account.
- If the name isn’t already under "Chat," click Start a chat
.
- Enter a name or email address. Suggestions appear as you enter text.
- To send a 1:1 message to someone outside of your organization, enter their email address.
- Click the person you want to message.
- Enter a message, then click Send
.
Start a group conversation
- Go to Google Chat or your Gmail account.
- Under "Chat," click on an existing group conversation, enter a message
click Send
.
- If the group conversation isn’t under "Chat,” click Start a chat
Start group conversation.
- Enter a name or email address. Suggestions appear as you enter text.
- Click Done
.
- Enter a message, then click Send
.
6.3 Vacation notifications
Outlook:
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Gmail:
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Outlook 2016 Outlook 2013 Outlook 2010 |
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6.4 Desktop notifications
Outlook:
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Gmail:
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Outlook 2016 Outlook 2013 Outlook 2010 |
You can get desktop notifications when you’re signed in to Gmail and have it open in your browser.
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6.5 Mail delegation
Outlook:
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Gmail:
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Outlook 2016 Outlook 2013 Outlook 2010 |
The person you added will get an email asking them to confirm. It may take up to 24 hours for you to see them as a delegate after they confirm.
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6.6 Shared mailbox
Outlook:
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Gmail:
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Outlook 2016, 2013, and 2010
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If your team needs a shared mailbox, such as for technical support or customer service, you can use a Google group as a collaborative inbox. For example, you can create a group with the address support@your-domain.com, add your support staff as members, and allow people outside your organization to send messages to the group. Your support staff will receive your customers' messages, and they can do any of the following from the group's Topics view:
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