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Switching to Gmail from Microsoft Outlook

4. Reply to email

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In this section:

4.1 Reply to, forward, and print email
4.2 Change recipients and subjects
4.3 Save attachments


4.1 Reply to, forward, and print email


Reply and forward

Reply, forward, and print

Reply in 2016 version

Outlook 2016, 2013, and 2010

  1. Open the email.

    Note: If a message includes a signature or previous replies, Gmail hides them from view. Below your reply, click Show trimmed content "" to view all the text that will be included in your reply.

  2. In the top right, click More "".
  3. Click an option, such as Reply, Reply to all, Forward, and Print.

Tip: Gmail’s Smart Reply may suggest some responses based on the email you received. To save time, select one, then edit the suggested text or send it as is.

Reply, forward, and print options highlighted on email

4.2 Change recipients and subjects


Change recipients and subjects

Change recipients and subjects

Change recipients in 2016 version

Outlook 2016

Send email options in 2013 version

Outlook 2013

2010 send email layout

Outlook 2010

Add and remove recipients:

When composing your reply:

  • Add recipients—Click the To field and enter the recipient's email address.
  • Remove recipients—Next to the person's email address, click Remove "".

Edit an email subject:

  1. Next to Type of response Reply, click the Down arrow Drop down arrowand thenEdit subject.
  2. Enter a new subject.

Edit recipients and subject fields

4.3 Save attachments


Save attachments

Download attachments or save them to Drive

Save attachment in 2016 version

Outlook 2016

Save attachments in 2013 version

Outlook 2013

Save attachments in 2010 version

Outlook 2010

  1. Open an email with an attachment.
  2. Point to the attachment.
  3. Choose one of the following options:
    • Save it to your device—Click Download Download.
    • Save it to Google Drive—Click Save to Drive "".

    Note: If you don't see this option, contact your administrator.

Forward an email as an attachment:

  1. Open Gmail.
  2. Check the box next to the message that you want to attach.
  3. At the top, click MoreMoreand thenForward as attachment.
  4. Enter a recipient, subject, and any message text.
  5. Click Send.

Save attachment options highlighted

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